Business Office Manager

Avir at Hamlin; Hamlin (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Avir at Hamlin is seeking a Business Office Manager to oversee accounting, payroll, personnel, and medical records for a nursing home facility in Hamlin, TX. The role includes handling accounts payable, reporting, and front-office duties, with emphasis on accuracy and compliance.

Ideal candidates have prior nursing home billing experience, strong organization, and the ability to manage confidential information under pressure.

Qualifications

• High school diploma or GED preferred.
• Experience with nursing home billing and payroll.
• Experience with insurance billing required.
• Ability to move 50 pounds as needed.
• Strong attention to detail and confidentiality.

Responsibilities

• Organizes and performs business office functions: accounting, payroll, personnel, bookkeeping, secretarial, and medical records.
• Makes timely copies and mails accounts payable documents to the corporate office.
• Prepares and submits reports and various correspondence.
• Maintains filing systems for office records and reports.
• Answers incoming calls and greets visitors at the front office.
• Manages office supplies within budget.
• Performs resident admissions tasks via phone or in person.
• Reviews resident billings monthly and follows up on second notices.
• Maintains petty cash and handles resident spending accounts as needed.
• Serves as Mentor Coordinator for the facility and handles related programs.
• Completes deposit reports for central office and delivers deposits when needed.
• Updates resident, responsible party, and employee contact lists.
• Performs other business office duties as directed by the Administrator.
• Assists Social Service designee with medical records.

Skills

Attention to detail

Communication skills

Organization

Integrity

Team collaboration

Education

High school diploma

Nursing home billing coursework (preferred)

Tools

Payroll software

Medical records software

Insurance billing software

Job description

The Business Office Manger organizes and performs business office functions to include accounting,

payroll, personnel, bookkeeping, secretarial, and medical records.

Maintain Rights of Residents as set forth by the Texas Department of Health Laws and Regulations.

Responsible for copying and mailing accounts payable documents on a timely basis to the

corporate office.

Prepares and submits reports and various correspondence.

Maintains an organized filing system for various office records and reports.

May answers incoming phone calls and greets the public in the front office.

Maintains adequate supply of office products within budget.

Performs resident admissions tasks such as: telephone or persona inquiries, tours.

Reviews resident billings monthly, performs follow-up for second notices.

Maintains a facility petty cash box.

Performs functions associated with a resident spending account to include ledger cards, checking

accounts, and a petty cash box of $200 (if required).

Serves as the Mentor Coordinator and performs all Mentor Program functions for the facility.

Fills out deposit report for central office.

Delivers deposits to the band in Administrator's absence.

Update resident, responsible party, and employee addresses and telephone lists.

Performs other business office duties as directed by the Administrator.

Assists Social Service designee with medical records.

Calculates ancillary charges.

May maintains all personnel records, assists with vacation and sick leave accruals.

Other duties as assigned, with or without reasonable accommodations, to assist in maintaining

quality standards and maintaining the facility as a viable and successful entity.

High school diploma or GED preferred

Previous office experience preferred

Previous nursing home experience preferred

Experience with insurance billing required

Must be able to move intermittently throughout the workday.

Ability to remain calm under stress.

Acknowledgement

• Must function independently, have flexibility, personal integrity, and the ability to work effectively
• with residents, personnel, and support agencies.
• Ability to demonstrate patience, tact, courtesy, enthusiasm, and a positive attitude.
• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and at times
• hostile residents within the facility.
• Ability to read and write in English.
• Must be able to lift and transfer a minimum of 50 pounds.
• Be professional, supportive, and kind to internal and external constituents
• Remain loyal and confidential to staff, residents, and owner
• Keep the corporate office apprised of situations that could negatively impact the facility
• Ensure only positive information is mentioned to all contacts of the facility, prospective
• residents, staff, sales staff, and inspection teams, etc.