Office Manager - Student Transportation

Chesterfield County Public Schools; United States; On-site; USD 33,000 - 56,000; Full time

Job summary

Chesterfield County Public Schools seeks an administrative professional to provide secretarial support and oversee office operations for the transportation division. The role handles confidential correspondence, time and attendance, payroll inquiries, budgeting, and reporting, requiring discretion and strong communication.

Proficiency with word processing, spreadsheets, and databases is expected. Experience with newsletters, vendor coordination, and data systems is a plus; the position involves

Qualifications

• Knowledge of office operations and procedures.
• Ability to compose correspondence and prepare reports.
• Demonstrated ability to communicate effectively with staff, students and the public.

Responsibilities

• Perform secretarial and administrative work to ensure efficient office operation.
• Handle time and attendance and payroll procedures; assist with insurance, payroll and benefits questions.
• Maintain employee database and track personnel actions; manage office bookkeeping for billing and collections.
• Screen visitors and answer inquiries; prepare periodic reports; assist in developing newsletters for drivers.

Skills

Office operations

Communication

Payroll knowledge

Data handling

Tools

Word processing

Excel

Database software

Job description

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

General Description: Provides administrative and secretarial assistance and oversees the effective operations of the office; performs a variety of moderately complex work within established procedures and standard practices; possesses knowledge of district policies and procedures; works under general supervision and requires coordination with leadership, and may require handling of sensitive information or dealing tactfully with the public; requires considerable judgment and knowledge of confidentiality.

Job Description: Essential Job Functions: Performs secretarial and administrative work required to ensure the efficient operation of the office, including confidential correspondence; performs time and attendance and payroll procedures and assists drivers with questions related to insurance, payroll and benefits; maintains employee database and verifies and tracks personnel actions; orders and maintains office supplies. assists with developing and publishing a newsletter for drivers; performs office bookkeeping functions related to billing and collections; Screens visitors, telephone calls, incoming mail; responds to public, students and staff regarding a variety of matters related to student transportation operations and policies; personally answers inquiries which in the employee's judgment do not require the supervisor's attention; Prepares periodic reports as requested Performs other related duties as assigned Budgetary Responsibility: Maintains the office budget and monitors regularly.

Report Preparation: Prepares reports reflecting time and attendance for each pay period; researches and prepares reports as needed.

Equipment Operation: Office equipment such as computer, printer, adding machine, copier, facsimile machine

Contacts: Frequent contact with various levels of the organization, as well as external vendors and the general public

Work Direction/Supervision: N/A

Decision Making: Performs majority of tasks independently within established procedures and standard practices. Seeks supervisory advice and guidance as necessary.

Formal Policy-Setting Responsibilities: N/A

Physical Demands: Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal indoor levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly; physical agility to lift up to 25 pounds; to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment: The employee regularly works in an office environment. The noise level is quiet to moderate.

Qualifications: Considerable knowledge of office operations and procedures; business English and mathematics and office equipment to include manual and automated filing systems. Working skill in the use of a personal computer, utilizing word processing, spreadsheet and database software. Demonstrated ability to compose correspondence, assemble data and prepare reports and to communicate effectively both orally and in writing with all levels of personnel, students and the public.

Additional Job Requirements: Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities. Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation State Police Criminal History Investigation Child Protective Services (CPS) Investigation Tuberculosis Screening/Test

Compensation $32,770.68 - $55,695.66 Hours Per Day 8 Days Per Year 208

Benefits: Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status. Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.

As one of the largest and most innovative school divisions in the nation, Chesterfield County Public Schools is committed to creating a better tomorrow through authentic and captivating learning experiences. With work guided by the values of equity, integrity, teamwork and ingenuity, we believe that a better tomorrow is created one student at a time. Through our strategic plan, Imagine Tomorrow, our focus is to create an infinite learner mindset while encouraging students and staff to exemplify personal responsibility and supportive relationships. We think our schools are pretty amazing, but we aren’t the only ones. Our award-winning school division – which includes six National Blue Ribbon Schools, seven National Title I Distinguished Schools and six Middle Schools to Watch – is often cited as the reason people choose to live and work here. Educators from outside of our school division routinely visit our nationally-recognized schools to learn more about what we are doing, how we are doing it and why we are doing it.

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

You have a choice to make, and we would like for you to choose Chesterfield.