Office Manager - Senior Executive Service Support with Security Clearance

EnProVera Corporation; Washington (District of Columbia); On-site; USD 54,000 - 77,000; Full time

Job summary

EnProVera Corporation at the Washington Navy Yard seeks an Office Manager to support Senior Executive Service with administrative and executive tasks. The role emphasizes calendar management, travel coordination, and the preparation of Navy correspondence and reports.

The position requires US citizenship, Secret clearance, an Associate degree (Bachelor's preferred), and 6+ years of executive-level administrative experience, with strong MS Office skills and adherence to Navy standards.

Qualifications

• US citizenship and Secret clearance required.
• Associate degree required; Bachelor's degree preferred.
• 6+ years of administrative experience, including direct support to SES or executive-level personnel.

Responsibilities

• Manage calendars, schedule appointments, prioritize meetings, and coordinate invitations.
• Prepare Navy correspondence, memoranda, and technical documentation.
• Process mail and maintain office files per Navy standards.
• Track high-priority tasks and deadlines to ensure performance.
• Support SES leadership by assembling reports and presentation materials.
• Complete required Navy training and maintain certification.
• Process security information and escort non-cleared personnel per SSP guidelines.
• Make travel arrangements through the Defense Travel System (DTS).
• Prepare technical documentation for branch systems.
• Attend meetings, take notes, and track action items.
• Resolve administrative challenges with independent solutions.
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).

Skills

Calendar management

Executive support

Travel planning

Microsoft Office

Security compliance

US Citizenship

Secret Clearance

Document preparation

Records management

Meeting minutes

Education

Associate degree

Bachelor's degree preferred

Tools

DTS

SMARTS

SEAS

Job description

Office Manager - Senior Executive Service Support Clearance: Secret Washington Navy Yard As the Office Manager, you’ll play a critical role in keeping the SSP HQ running smoothly. Your responsibilities will include: Administrative & Executive Support

• Manage calendars, schedule appointments, prioritize meetings, and coordinate invitations.
• Prepare official Navy correspondence, form letters, memoranda, and technical documentation.
• Process mail and maintain office files (paper and electronic) in accordance with Navy standards.
• Track high-priority tasks, deadlines, and deliverables to ensure consistent performance.
• Support SES leadership by assembling reports, presentation materials, and responses to inquiries.
• Complete required Navy and SSP training (DTS, SMARTS, SEAS, Records Management) and maintain certification.
• Process security information and escort non-cleared personnel in secure areas per SSP Security Manual guidelines.
• Make travel arrangements through the Defense Travel System (DTS).
• Prepare technical documentation for branch-specific systems.
• Manage supply orders, printer stations, phone rosters, and other office logistics.
• Attend meetings, take detailed notes, generate minutes, and track action items.
• Resolve administrative challenges and develop independent solutions.
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• US Citizenship (required for clearance eligibility) Qualifications Job Details:
• US Citizenship, Secret Clearance
• FSA Non-Exempt, $47.42/hr, SCA, PTO and Sick Leave
• Associate’s degree required; Bachelor’s degree preferred
• 6+ years of administrative experience, including direct support to SES or executive-level personnel #CJ EnProVera may issue conditional job offers that depend on government contract award, funding, contract execution, and required approvals. If the government does not award or fund the contract, cancels the solicitation, or stops contract execution, all contingent offers automatically become void. EEO is the Law Pay Transparency Non-Discrimination Provision EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.