Administrative Assistant

Apex Systems; Colorado Springs (CO); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

ESPP (employee stock purchase program)

401K program

HSA (Health Savings Account)

EAP with counseling

Job summary

Everforth Apex Systems seeks an Administrative Assistant for a 12-week leave coverage. This 20-hour/week, onsite role in Colorado Springs supports front desk operations, mail handling, and conference room scheduling. You will maintain Visio charts, the dept. Bookings page, and coordinate offsite meetings.

Expected duties include greeting visitors, coordinating schedules, and assisting with logistics. This contract position offers benefits and opportunities within a major IT services organization.

Qualifications

• Experience performing front desk duties and greeting visitors.
• Ability to manage mailing tasks and parking validation.
• Familiarity with MS Visio for charts and seating arrangements.
• Proficiency with Microsoft Bookings and conference room scheduling.

Responsibilities

• Provide front desk coverage and greet customers.
• Handle incoming/outgoing mail; validate parking.
• Maintain organizational docs and Visio charts.
• Manage department Bookings page and conference room scheduling.
• Coordinate and book offsite staff meetings and spaces.
• Perform other duties as assigned.

Skills

Front desk

Customer greeting

Documentation

Verbal communication

Tools

Microsoft Visio

Microsoft Bookings

Job description

# Administrative AssistantApply**Job#: 3056351****Job Description:**Administrative Assistant**Location:** Colorado Springs, Colorado (Onsite)Role OverviewThis position will provide approximately 12 weeks of leave coverage plus one week of training & transition administrative coverage. The role is a 20-hour-per-week, in-office position, with a scheduled work week of Monday - Friday, from 9:00 a.m. to 1:00 p.m.Key Responsibilities* Providing front desk coverage, which includes greeting customers, assisting visitors, and directing individuals to the appropriate staff.* Handling incoming and outgoing mail and validating parking.* Maintaining organizational documentation using Microsoft Visio, including organizational charts and seating charts.* Maintaining the department's Microsoft Bookings page.* Managing conference room scheduling and the booking page.* Coordinating and booking offsite staff meetings, including securing meeting space and handling related logistics.* Performing other duties as assigned. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Colorado Springs, CO, US**Job Type:****Date Posted:** October 19, 2026**Pay Range:** $20 - $23 per hour