Office Manager / People Ops Coordinator, Part-Time

NewtonX; New York (NY); On-site; USD 24,796 - 41,328; Part time

Benefits offered by this job

Lunch stipend for office days

Career advancement opportunities

Diverse, collaborative culture

Job summary

NewtonX is seeking a Part‑Time Office Manager / Junior People Ops Coordinator to support day‑to‑day office operations and light HR tasks in our Midtown Manhattan office. This role suits someone early in their career, organized, proactive, and comfortable wearing multiple hats from events to facilities coordination.

The position requires on‑site presence two days per week (Tue/Thu) with 20 hours per week, and offers a lunch stipend on office days, plus opportunities for career development in a

Qualifications

• Prior experience in office management, administrative, or facilities coordination preferred.
• Strong organizational skills and attention to detail.
• Comfortable managing vendor and building management relationships.
• Ability to work independently and prioritize multiple ongoing tasks.
• Open to part‑time hours (20 hours p/w, two full in‑office days, one half day remote).
• Ability to work from the Midtown Manhattan office two days per week (Tue/Thu).

Responsibilities

• Event Planning & Management: Plan and coordinate internal team events and office gatherings; Manage event logistics, vendor coordination, and day‑of execution.
• Office Administration: Order snacks, drinks, and supplies; maintain inventory; manage key card issuance and access requests; handle general administrative tasks.
• Facilities Management: Serve as the point of contact for building management; coordinate repairs and vendor visits; keep the office well‑maintained and stocked.
• Entry‑Level HR / People Ops Support: Support basic administrative HR tasks; assist with onboarding‑related office logistics.
• Additional Duties: Perform other duties as assigned based on evolving needs.

Skills

Organizational skills

Vendor management

Administrative coordination

Task prioritization

Job description

About NewtonX

NewtonX is a B2B insights company trusted by the world's most innovative companies to make high‑stakes decisions with confidence. We combine a verified network of business professionals with AI‑powered research tools to deliver research intelligence faster, more precise, and more defensible than traditional methods.

Our clients include Google, Microsoft, TikTok, DoorDash, Stripe, and Coinbase. Our research has been cited by Fortune, Forbes, TechCrunch, Adweek, and the Wall Street Journal.

NewtonX has raised $47M from investors including Two Sigma Ventures, Third Prime, XFund, and Citi Ventures.

About the Role

We're looking for a Part‑Time Office Manager / Junior People Ops Coordinator to support day‑to‑day office operations and light administrative HR tasks. This role is ideal for someone early in their career who is organized, proactive, and comfortable wearing multiple hats — from planning team events to coordinating with building facilities staff.

This position covers responsibilities previously handled in‑office, including event coordination, supply ordering, and administrative support, and requires someone available to work on‑site to manage physical office needs (key cards, deliveries, facilities issues, etc.).

Key Responsibilities

Event Planning & Management

• Plan and coordinate internal team events and office gatherings
• Manage event logistics, vendor coordination, and day‑of execution

Office Administration

• Order office snacks, drinks, and supplies; maintain inventory
• Manage key card issuance and access requests for employees
• Handle general administrative tasks to support day‑to‑day office needs

Facilities Management

• Serve as the point of contact for building management/superintendent on facilities issues
• Coordinate repairs, maintenance requests, and vendor visits
• Ensure the office space is well‑maintained and stocked

Entry‑Level HR / People Ops Support

• Support basic administrative HR tasks as needed
• Assist with onboarding‑related office logistics (e.g., setting up workstations, key cards for new hires)

Additional Duties

• Perform other duties as assigned, based on the evolving needs of the office and team

Qualifications

• Prior experience in an office management, administrative, or facilities coordination role preferred
• Strong organizational skills and attention to detail
• Comfortable managing vendor and building management relationships
• Ability to work independently and prioritize multiple ongoing tasks
• Open to part‑time hours (20 hours p/w, two full in‑office days, one half day remote); flexibility on schedule is a plus
• Ability to work from our office in midtown Manhattan two days per week (Tuesday/Thursday)

What we offer

• Compensation: Up to $30.00 per hour + lunch stipend for office days
• Development: Career advancement and training opportunities
• Great Culture: A diverse, collaborative, and positive culture where we invest in and celebrate each other's success (happy hours, team projects, and retreats).
• Visa sponsorship is not available for this role.

NewtonX is proud to be an equal opportunity workplace. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity/​expression, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics.