Office Manager

Manning Personnel Group, Inc.; Cambridge (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

Manning Personnel Group, Inc. is seeking an Office Manager to support administrative functions, HR, accounting and facilities at a fast-paced biotech firm in Cambridge, MA. This role balances scheduling, meeting prep and office operations to keep daily activities running smoothly.

The successful candidate will thrive in a dynamic environment, juggle priorities with good judgment, and help build a positive culture while coordinating onboarding, contracts and vendor relations.

Qualifications

• Bachelor’s degree highly preferred.
• 5+ years of Operations and/or administrative experience within a corporate setting.
• Familiarity with Microsoft Office programs, including Outlook.
• Proven track record of successfully prioritizing multiple projects.
• Strong verbal and written communication and presentation skills.
• Exemplary problem-solving attitude and ability to work independently.

Responsibilities

• Serve as firm's culture-builder, fostering connection, collaboration, and employee engagement across the organization.
• Manage and run various events, employee experience initiatives, company swag programs, and team-building activities.
• Maintain strong relationships with building management and external vendors.
• Prioritize and manage multiple projects and competing deadlines in a fast-paced environment.
• Own the contract administration process for NDAs, MSAs and other business contracts, coordinating reviews, approvals, signatures, renewals, and communications with legal counsel.
• Support light accounting operations, including invoice processing, expense documentation, and credit card receipt reconciliation in partnership with Finance.
• Coordinate onboarding logistics and cross-functional activities to ensure a seamless new-hire experience.
• Coordinate with IT and systems vendors to ensure employees have the tools, equipment, and resources needed to be productive.
• Own the physical office experience, including supplies, deliveries, café operations, conference room management, and general workplace maintenance.
• Partner with the Executive Assistant on visitor management, meeting logistics, shipping and receiving, and other onsite operational needs.

Skills

Operations experience

Administrative experience

Microsoft Office

Outlook

Prioritization

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Job description

Manning Personnel Group, Inc., is working with a phenomenal Biotech firm as they are actively seeking an Office Manager.

The Office Manager will provide administrative support to the office and various HR, Accounting and facilities functions of then firm. This role entails balancing scheduling, meeting preparation, and office management in order to effectively and efficiently oversee daily office functioning. The successful candidate will thrive in a fast paced environment and will be able to juggle multiple priorities on a day to day basis, using good judgement to prioritize tasks. This role is a wonderful opportunity to make an impact at a vibrant, growing company and take on a new career challenge.

Job Responsibilities

• Serve as firm's culture-builder, fostering connection, collaboration, and employee engagement across the organization.
• Manage and run various events, employee experience initiatives, company swag programs, and team-building activities
• Maintain strong relationships with building management and external vendors
• Prioritize and manage multiple projects and competing deadlines in a fast-paced environment.
• Own the contract administration process for NDAs, MSAs and other business contracts, coordinating reviews, approvals, signatures, renewals, and communications with legal counsel.
• Support light accounting operations, including invoice processing, expense documentation, and credit card receipt reconciliation in partnership with Finance.
• Coordinate onboarding logistics and cross-functional activities to ensure a seamless new-hire experience.
• Coordinate with IT and systems vendors (non-technical support) to ensure employees have the tools, equipment, and resources needed to be productive.
• Own the physical office experience, including supplies, deliveries, café operations, conference room management, and general workplace maintenance.
• Partner with the Executive Assistant on visitor management, meeting logistics, shipping and receiving, and other onsite operational needs.

Required skills & Qualifications

• Bachelor’s degree highly preferred
• 5+ years of Operations and/or administrative experience within an corporate setting
• Familiarity with Microsoft Office programs, including Outlook
• Proven track record of successfully prioritizing multiple projects
• Strong verbal and written communication and presentation skills
• Exemplary problem-solving attitude and ability to work independently

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.