Office Manager

PHOENIX FAMILY MEDICAL CARE PLLC; Phoenix (AZ); On-site; USD 55,000 - 80,000; Full time

Job summary

PHOENIX FAMILY MEDICAL CARE PLLC is seeking an organized Office Manager to lead administrative operations in our family medical practice in Phoenix. You will oversee day-to-day office activities, staff scheduling, payroll processing, and back-office coordination to maintain a smooth patient experience.

The ideal candidate has at least 5 years of medical office management experience, strong communication and leadership skills, and proficiency with Microsoft Office and EHR systems.

Qualifications

• High school diploma or GED required; associate's or bachelor's degree preferred.
• Minimum 5 years of experience in medical office management.
• Experience with payroll systems and back-office operations.
• Proficiency in Microsoft Office Suite and scheduling software.
• Familiarity with EHR systems.
• Excellent communication, leadership, and organizational skills.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Oversee daily operations to ensure the office runs efficiently and professionally.
• Manage staff schedules, including providers, medical assistants, and front desk personnel.
• Process biweekly payroll accurately and on time, including timekeeping and PTO tracking.
• Maintain appointment calendars and coordinate patient flow to optimize provider productivity.
• Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies.
• Monitor office equipment and coordinate with IT for maintenance and troubleshooting.
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations.
• Support front desk operations and assist with patient service issues as needed.

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Scheduling software

EHR software

Job description

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.

Key Responsibilities

• Oversee daily operations to ensure the office runs efficiently and professionally
• Manage staff schedules, including providers, medical assistants, and front desk personnel
• Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
• Maintain appointment calendars and coordinate patient flow to optimize provider productivity
• Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
• Monitor office equipment and coordinate with IT for maintenance and troubleshooting
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations
• Support front desk operations and assist with patient service issues as needed

Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Minimum 5 years of experience in medical office management
• Proven experience with payroll systems and back-office operations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
• Familiarity with Electronic Health Records (EHR) systems
• Excellent communication, leadership, and organizational skills
• Strong attention to detail and ability to manage multiple priorities