Office Manager (Part-Time)

Stampli; Nashville (TN); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Competitive pay

Downtown Nashville office

Job summary

Stampli in Nashville seeks a part-time Office Manager three days a week (Tuesday to Thursday) to oversee day-to-day operations in our downtown office. You will supervise facilities, coordinate vendors, and ensure a welcoming, organized environment for staff and visitors.

The role requires multitasking, confidentiality, and proactive problem-solving, with collaboration across Stampli teams and offices. Compensation ranges from $22 to $28 per hour for an in-office, dynamic role.

Qualifications

• Proven experience as an Office Manager or similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional verbal and written communication skills.
• Proficient with MS Office, Google Suite, and video conferencing tools.
• Ability to maintain confidentiality.
• Proactive and resourceful problem-solving.
• Strong interpersonal and relationship-building skills.
• Flexible and adaptable to changing priorities.

Responsibilities

• Oversee general office operations and vendor relationships.
• Maintain office equipment and coordinate supplies and deliveries.
• Ensure a clean, organized, welcoming office for staff and visitors.
• Serve as main point of contact and update management regularly.
• Provide administrative support such as presentations and shipping.
• Manage space/infrastructure moves and changes to workstations when needed.
• Plan employee functions and events.
• Collaborate with other Stampli offices for consistent experiences.

Skills

Office management

Organizational skills

Communication

Confidentiality

Problem solving

Interpersonal skills

Flexibility

Time management

MS Office

Google Workspace

Tools

MS Office

Google Workspace

Video conferencing tools

Job description

About The Position

We are seeking a versatile and highly organized professional to join our team as a part-time Office Manager 3 days per week (Tuesdays, Wednesdays, and Thursdays) to manage the day-to-day operations of our office in the heart of Downtown Nashville.
As our Office Manager, you’ll utilize your amazing multitasking abilities, strong communication skills, and proactive approach to ensure the smooth functioning of our office. If you are a detail-oriented professional and can thrive in an environment where you expertly handle multiple responsibilities simultaneously, we invite you to apply!

What You Will Do

• Oversee general office operations, including maintaining office supplies, coordinating maintenance and repairs, and managing vendor relationships.


• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, and coordinate food/supply deliveries when requested.


• Ensure a clean, organized, efficient, and welcoming office environment for employees and visitors.


• Oversee day-to-day office activities as the main point of contact and keep management informed regularly.


• Provide direct administrative support as needed, including; preparing presentations, mailing and shipping packages, etc.


• Manage all aspects of space/infrastructure planning (ex: moves/additions/changes to workstations) and provide answers, resources, and solutions when requested.


• Plan and execute employee functions such as team building, employee appreciation, and holiday events.


• Work closely with Office Manger(s) in our other office(s) to ensure similar, seamless employee experiences across the organization.

What You Will Bring

• Proven experience as an Office Manager or other relevant role, preferably in a fast-paced environment.


• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.


• Strong attention to detail and accuracy, ensuring high-quality deliverables.


• Exceptional verbal and written communication skills.


• Proficient in using Microsoft Office Suite, Google Suite, video conferencing, and other office management software.


• Aptness to maintain confidentiality and handle sensitive information with discretion.


• Proactive and resourceful problem-solving skills.


• Strong interpersonal skills and the ability to build relationships at all levels of the organization.


• Flexibility and adaptability to handle changing priorities, and work effectively under pressure.

You Will Get

• This role requires your presence at our Nashville, TN office three days a week (Tuesday, Wednesday, and Thursday)


• Thriving, Impact-Driven Culture: Be part of a dynamic team of innovators committed to making a real impact and achieving excellence. Here, you’ll work alongside ambitious, high-performing individuals who push boundaries, challenge ideas, and inspire each other to deliver extraordinary results—together and individually.


• Career Growth: At Stampli, we invest in your growth as much as you invest in ours. Unlock your potential with clear pathways for promotions, continuous learning opportunities, and professional development designed to expand your expertise and accelerate your career.


• Supportive Leadership: Flourish under the mentorship of experienced leaders who are dedicated to your success. Through personalized coaching and tailored career planning, they’ll empower you to do the best work of your career and achieve new heights.


• Collaborative Work: Environment Enjoy two days a week in our vibrant downtown Nashville office, built to inspire innovation and teamwork.


• Competitive Pay: This position pays $22 to $28 per hour. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.

Why Join Stampli?

Stampli is the only finance operations platform centered on accounts payable. While other platforms are built by payments providers to capture a business’s cash flow, Stampli is built by AP experts for AP first. As a result, Stampli drives AP and finance team efficiency across the entire invoice lifecycle, from vendor onboarding to remittance to spend management and beyond.
Stampli creates breakthrough productivity by centralizing all invoice-related communication, documentation and workflows into a single view for each invoice, and by automating all manual activities using Billy the Bot, the industry’s only proven AI. Billy’s self-learning architecture has made it more capable every day since its debut in 2015; today, Billy the Bot has saved millions of hours of labor for Stampli customers as it processes $85B+ invoices every year.
Stampli fully adapts to a customer’s desired finance processes and ERP configuration, thanks to the complete integrations it has prebuilt for ERPs from Microsoft, Oracle, Sage, SAP, QuickBooks, Acumatica, Dealertrack, and many others. Thanks to this adaptability, Stampli implements within weeks, not months, and is easy to learn for any stakeholder involved in the invoice lifecycle.