Office Manager - Part Time

Youth Villages; Manchester (NH); On-site; USD 30,000 - 50,000; Part time

Job summary

An established industry player in children's mental health is looking for a dedicated administrative professional to join their team. In this part-time role, you will oversee daily office operations, ensuring excellent customer service and maintaining confidentiality. Your organizational skills will shine as you manage office supplies, support staff, and coordinate with various departments. This is a fantastic opportunity to make a meaningful impact in a supportive environment that values diversity and inclusion. If you are looking to contribute to a mission-driven organization, this role could be the perfect fit for you.

Qualifications

• High School Diploma or GED with relevant experience required.
• Experience in administrative and office management roles preferred.

Responsibilities

• Oversee daily office operations and provide excellent customer service.
• Manage office supplies, equipment, and support staff needs.
• Coordinate with IT, finance, HR, and other departments.

Skills

Administrative Experience

Customer Service

Microsoft Office Suite

Confidential Information Handling

Organizational Skills

Communication Skills

Independent Work

Education

High School Diploma or GED

Tools

Multiline Phone Systems

Office Equipment

Job description

Overview

Company Overview

Youth Villages has been a national leader in implementing research-based treatment philosophies in children's mental and behavioral health for over 30 years. Our mission is to help troubled children and their families achieve success through a comprehensive range of programs and services.

If you're seeking a positive career move that challenges you and allows you to make a meaningful difference, Youth Villages is the right place for you. We value individuals with a strong sense of purpose and focus, committed to building confidence in themselves and our organization.

Responsibilities

Position Overview

• Oversee daily office operations.
• Provide excellent customer service while maintaining confidentiality.
• Manage multiline phone systems.
• Perform daily administrative and clerical tasks.
• Manage office supplies and equipment.
• Support office staff with various needs.

Additional Responsibilities:

• Answer calls and emails, directing as needed.
• Interact professionally with staff and visitors.
• Assist with new hire setup.
• Update staff directory regularly.
• Order office and program supplies.
• Order safety and security supplies as needed.
• Procure marketing materials from YV catalog.
• Process invoices, purchase requests, and check requests.
• Maintain vendor and subcontractor contracts.
• Manage petty cash transactions.
• Organize trainings, events, and meetings logistics.
• Document meeting minutes.
• Coordinate with IT, finance, HR, and other departments.
• Operate and maintain office equipment and software.
• Maintain IT equipment inventory.
• Conduct safety checks and emergency preparedness activities.
• Coordinate office maintenance and safety needs.

Requirements

• High School Diploma or GED with relevant experience.
• Administrative and office management experience.
• Experience handling confidential information, understanding HIPAA.
• Proficiency with Microsoft Office Suite and confidence with technology.
• High accuracy and organizational skills.
• Ability to work independently and take ownership of tasks.
• Professional attitude and excellent communication skills.
• Flexible with changing priorities.

Work Schedule: Part-time, 3 days per week (Monday, Tuesday, Thursday), totaling 24 hours.

Location: Office in Manchester, NH. Monthly travel to Plymouth, NH.

Youth Villages is an equal opportunity employer committed to diversity, equity, and inclusion. We strive to create an environment free from discrimination and harassment, respecting all individuals regardless of race, color, religion, age, sex, national origin, disability, veteran status, sexual orientation, or gender identity. We are dedicated to serving diverse communities and training our staff to work effectively with people from various backgrounds.