OFFICE MANAGER (PART TIME)

R&R Human Resources Solutions; Libertyville (IL); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Flexible schedule

Casual office environment

Job summary

Bleck & Bleck Architects, a downtown Libertyville firm, seeks a Part-Time Office Manager to handle office administration and operations for the architectural business. The role is 20-25 hours per week with a flexible schedule during business hours.

The candidate will manage bookkeeping, budgeting, invoicing, vendor relations, payroll coordination, and front-desk duties, with experience in QuickBooks and Microsoft 365 preferred. Casual office environment in Libertyville.

Qualifications

• Experience in bookkeeping, accounting, or property management accounting and office administration.
• Real estate or architectural design experience is a plus but not required.
• Interest and ability to work a part-time schedule.
• Proficient with common PC software applications.

Responsibilities

• Performs all bookkeeping tasks including A/P, A/R, and collections.
• Prepares, processes, and monitors budgets, contracts, invoices.
• Researches and compiles information for reports and marketing materials.
• Receives rent checks, packages and mail, and directs or responds as needed.
• Answers phones, greets visitors, and handles front-desk duties.
• Coordinates with payroll service for employee transactions.
• Works with social media marketing service.
• Liaises with outside vendors and service providers.
• Orders and stocks equipment and supplies.
• Onboards new staff.
• Performs related activities as required.

Skills

Bookkeeping

Accounting

Office administration

Property management accounting

Real estate/architectural design

Part-time availability

Microsoft 365

QuickBooks

Citrix Filesharing

Wintrust iBusiness Banking

Tools

Microsoft 365

QuickBooks

Citrix Filesharing

Wintrust iBusiness Banking

Job description

Our client, Bleck & Bleck Architects, a commercial architecture, engineering and design firm with offices in downtown Libertyville, is seeking a Part-Time Office Manager to work a flexible, 20-25 hour per week schedule in the office. Days and times can be flexible but must be performed during business hours.

Selected individual will manage administration and operations for the office building and architectural business.

Specific responsibilities include:

• Performs all bookkeepingtasks including A/P, A/R and collections.
• Prepares, processes, and monitors budgets, checking accounts, project proposals, contracts, records, and invoices.
• Researches and compiles information for reports, presentations, specifications, certificates of insurance, and marketing materials.
• Receives rent checks, packages and mail and forwards appropriately or responds to them.
• Answersphones, greets visitors, and makes them feel at home.
• Processes employee transactions and coordinates with payroll service.
• Coordinates with social media marketing service.
• Coordinates with other vendors, such as outside accounting firm, lawn service, snow removal service, insurance companies, refuse company, computer service, phone service, etc.
• Orders and stocks equipment and supplies.
• Onboards new staff.
• Performs related activities as required.

Preferred qualifications:

• Experience in bookkeeping, accounting, or property management accounting, including experience in office administration.
• Experience in real estate or architectural design a plus but notrequired.
• Interest and ability to work a part time schedule
• Experience with various personal computer software applications.
  • Microsoft 365, including Outlook, Word, Excel, and PowerPoint.
  • QuickBooks
  • Citrix Filesharing
  • Wintrust iBusiness Banking

Nice, casual office environment!