Office Manager & Operations Lead - Flexible PTO

Mason City Chamber of Commerce; Mason City (IA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Matching contribution to retirement计划

Wellness, professional development, &

Job summary

Bergland + Cram Architects, located in Mason City, Iowa, is seeking a full-time Office Manager to oversee daily administrative and financial operations. The role requires coordinating payroll, accounts payable/receivable, contracts, and HR-related tasks while supporting project teams in a collaborative office environment.

The ideal candidate will bring 5+ years in office management, strong accounting knowledge, and proficiency with Microsoft Office.

Qualifications

• Five or more years of experience in office management, business administration, accounting administration, or a related field.
• Experience managing payroll for 10+ employees.
• Strong knowledge of standard accounting processes.
• Proficiency with Microsoft Office Suite.
• Ability to learn industry-specific accounting and contract management software.
• Experience managing or coordinating contracts and agreements.
• Strong organizational and customer service skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities within a collaborative professional environment.
• Experience working in a design, engineering, construction, or professional service firm preferred.

Responsibilities

• Process and manage payroll accurately and timely.
• Oversee accounts payable and accounts receivable functions.
• Prepare invoices and monitor client payment schedules in collaboration with project managers.
• Reconcile accounts and maintain financial records.
• Collaborate with external accountants and financial advisors as needed.
• Assist with projections, expense tracking, tax filings, and financial reporting.
• Administer employee benefits programs, including healthcare, retirement plans, and related reporting.
• Coordinate employee onboarding and maintain records.
• Prepare, review, and manage client contracts and consultant agreements.
• Assist principals and project managers with administrative support related to projects and proposals.
• Manage business licenses, insurance renewals, and required documentation.
• Ensure day-to-day office operations and support staff events and education.
• Maintain office systems, supplies, and vendor relationships.
• Foster a positive and professional office environment.

Skills

Office management

Payroll management

Accounting

Microsoft Office

Contract management

Communication

Tools

Microsoft Office Suite

Job description

Bergland + Cram Architects, located in Mason City, Iowa, is seeking a full-time Office Manager to oversee daily administrative and financial operations. The role requires coordinating payroll, accounts payable/receivable, contracts, and HR-related tasks while supporting project teams in a collaborative office environment.

The ideal candidate will bring 5+ years in office management, strong accounting knowledge, and proficiency with Microsoft Office.