Office Manager

Bergland + Cram; Mason City (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Bonus opportunities

Health insurance

Retirement plan matching

Wellness stipend

Paid time off

Flexible work options

Job summary

Bergland + Cram Architects, based in Mason City, IA, is seeking a full-time Office Manager to oversee daily administrative and financial operations. The role serves as a primary contact for the office and collaborates with principals and project teams to ensure efficient business processes.

The ideal candidate will bring 5+ years in office management or related fields, strong organizational and communication skills, and experience with payroll, HR tasks, and contracts.

Qualifications

• Five or more years of experience in office management, business administration, accounting administration, or a related field.
• Experience managing payroll and employee benefits for 10+ employees.
• Strong knowledge of standard accounting processes.
• Proficiency with Microsoft Office Suite.
• Ability to learn industry-specific accounting and contract management software.
• Experience managing or coordinating contracts and agreements.
• Strong organizational and customer service skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities within a collaborative professional environment.
• Experience working in a design, engineering, construction, or professional service firm preferred.

Responsibilities

• Process and manage payroll accurately and timely.
• Oversee accounts payable and accounts receivable.
• Prepare invoices and monitor client payment schedules with project managers.
• Reconcile accounts and maintain financial records.
• Collaborate with external accountants and financial advisors as needed.
• Assist with projections, expense tracking, tax filings, and financial reporting.
• Administer employee benefits programs and onboarding.
• Maintain employee records and HR compliance.
• Prepare, review, and manage client contracts and consultant agreements.
• Provide administrative support to principals and project managers on proposals.
• Manage business licenses, insurance renewals, and required documentation.
• Ensure day-to-day office operations and participate in special projects.
• Maintain office systems, supplies, and vendor relationships.
• Coordinate meetings and staff events; support continuing education.
• Foster a positive, professional office environment.

Skills

Organizational skills

Customer service

Communication skills

Multi-tasking

Payroll management

Tools

Microsoft Office Suite

Accounting software

Job description

Office Manager, Bergland + Cram Architects

We are a growing architecture and interior design firm dedicated to creating meaningful spaces that enhance people’s connection to their purpose and each other.Beyond design, we take pride in being actively involved in our community through local partnerships, volunteer initiatives, and civic engagement.We are seeking a full-time, experienced Office Manager to oversee the day-to-day administrative and financial operations within the firm and to serve as a key member to collaborate with and support the team.This is a full-time position located at our singular office in downtown Mason City, Iowa.

This position is perfect for a highly organized and self-driven professional who enjoys wearing multiple hats, supporting a creative environment, and helping a business operate efficiently and effectively.The ideal candidate is energized by the opportunity to immerse themselves in a potential new industry and learn how to apply that knowledge to their role.

Position Summary

The Office Manager is a first point of contact for those calling or visiting the firm, and is responsible for managing administrative operations, payroll, accounting, employee benefits, contract preparation, and general business and support functions.

RESPONSIBILITIES

• Process and manage payroll accurately and timely
• Oversee accounts payable and accounts receivable functions
• Prepare invoices and monitor client payment schedules in collaboration with project managers
• Reconcile accounts and maintain financial records
• Collaborate with external accountants and financial advisors as needed
• Assist with projections, expense tracking, tax filings, and financial reporting

Benefits Administration

• Administer employee benefits programs, including healthcare, retirement plans, and related reporting
• Collaborate with management to coordinate employee onboarding
• Maintain employee records and assist with HR compliance requirements
• Serve as a resource for employee benefit and policy questions

Contract & Business Administration

• Prepare, review, and manage client contracts and consultant agreements in collaboration with project managers
• Assist principals and project managers with administrative support related to projects and proposals
• Manage business licenses, insurance renewals, and required documentation

Office Operations

• Ensure day-to-day office operations as well as participation in special projects as needed
• Maintain office systems, supplies, and vendor relationships
• Coordinate meetings and schedule various staff events and continuing education
• Support leadership with administrative and operational initiatives
• Foster a positive and professional office environment for staff and visitors

QUALIFICATIONS

• Five or more years of experience in office management, business administration, accounting administration, or a related field.
• Experience managing payroll and employee business for 10+ employees
• Strong knowledge of standard accounting process
• Proficiency with Microsoft Office Suite
• Ability to learn industry specific accounting and contract management software
• Experience managing or coordinating contracts and agreements
• Strong organizational and customer service skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities within a collaborative professional environment
• Experience working in a design, engineering, construction, or professional service firm preferred

What We Offer

• Competitive salary based on experience with bonus opportunities
• Medical, Dental, and Vision Insurance
• Matching contribution to retirement plan
• Stipends for wellness, professional development, and community engagement
• Paid time off with flexible work options