Architectural Office Manager & Operations Leader

Bergland + Cram; Mason City (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Bonus opportunities

Health insurance

Retirement plan matching

Wellness stipend

Paid time off

Flexible work options

Job summary

Bergland + Cram Architects, based in Mason City, IA, is seeking a full-time Office Manager to oversee daily administrative and financial operations. The role serves as a primary contact for the office and collaborates with principals and project teams to ensure efficient business processes.

The ideal candidate will bring 5+ years in office management or related fields, strong organizational and communication skills, and experience with payroll, HR tasks, and contracts.

Qualifications

• Five or more years of experience in office management, business administration, accounting administration, or a related field.
• Experience managing payroll and employee benefits for 10+ employees.
• Strong knowledge of standard accounting processes.
• Proficiency with Microsoft Office Suite.
• Ability to learn industry-specific accounting and contract management software.
• Experience managing or coordinating contracts and agreements.
• Strong organizational and customer service skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities within a collaborative professional environment.
• Experience working in a design, engineering, construction, or professional service firm preferred.

Responsibilities

• Process and manage payroll accurately and timely.
• Oversee accounts payable and accounts receivable.
• Prepare invoices and monitor client payment schedules with project managers.
• Reconcile accounts and maintain financial records.
• Collaborate with external accountants and financial advisors as needed.
• Assist with projections, expense tracking, tax filings, and financial reporting.
• Administer employee benefits programs and onboarding.
• Maintain employee records and HR compliance.
• Prepare, review, and manage client contracts and consultant agreements.
• Provide administrative support to principals and project managers on proposals.
• Manage business licenses, insurance renewals, and required documentation.
• Ensure day-to-day office operations and participate in special projects.
• Maintain office systems, supplies, and vendor relationships.
• Coordinate meetings and staff events; support continuing education.
• Foster a positive, professional office environment.

Skills

Organizational skills

Customer service

Communication skills

Multi-tasking

Payroll management

Tools

Microsoft Office Suite

Accounting software

Job description

Bergland + Cram Architects, based in Mason City, IA, is seeking a full-time Office Manager to oversee daily administrative and financial operations. The role serves as a primary contact for the office and collaborates with principals and project teams to ensure efficient business processes.

The ideal candidate will bring 5+ years in office management or related fields, strong organizational and communication skills, and experience with payroll, HR tasks, and contracts.