Office Manager (m/f/d)

FlixBus; Warsaw (IN); On-site; USD 16,000 - 24,000; Full time

Benefits offered by this job

Work from anywhere (60 days)

Hybrid work model

Wellbeing support

Language classes

Learning & Development

Mentoring Program

Job summary

FlixBus is seeking a facilities/office operations-focused professional based in Warsaw to ensure seamless day-to-day functioning and an excellent employee experience. You will support multiple regional offices and own processes from reception to procurement.

You’ll drive improvements, manage budgets, handle contracts and supplier relations, and organize events. Fluency in Polish and English and on-site availability are required for this role.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• Proactive mindset that anticipates issues before they arise.
• Excellent interpersonal and professional communication skills.
• Fluency in Polish and English (spoken and written).

Responsibilities

• Ensure smooth day-to-day office operation, including reception.
• Manage administration processes such as document flows and contracts.
• Oversee administrative budget, spending, and procurement activities.
• Manage relationships with suppliers, vendors, and building administration.
• Organize office events and support employee experience initiatives.
• Coordinate office supplies, inventory, equipment, maintenance and repairs.
• Standardize processes across offices and drive improvements and best practices.

Skills

Organizational skills

Proactive mindset

Interpersonal skills

Professionalism

Polish

English

Job description

At Flix, we offer a dynamic work environment with competitive pay, strong growth opportunities, and a tech-driven approach to making travel more accessible, sustainable, and affordable.

We are looking for someone who doesn’t just “manage an office” but makes workplaces run seamlessly, creating a great employee experience, no matter the location.
This is a role for someone who thrives on ownership and naturally identifies opportunities to improve how things work.
Based in Warsaw, our largest office and administrative hub, you will be at the heart of our workplace operations. However, your scope goes beyond a single location, as you will also support our regional offices across Eastern Europe.

About the Role

• Ensuring smooth day-to-day operation of the office, including reception
• Managing administration processes such as document flows or contracts management
• Overseeing administrative budget, spending, and procurement activities
• Managing relationships with suppliers, vendors, and building administration
• Organizing office events and supporting employee experience initiatives
• Coordinating office supplies, inventory, equipment, maintenance, and ad-hoc repairs
• Standardizing processes across offices and driving operational improvements and best practices
  

About You

• Strong organizational skills and ability to independently manage multiple priorities
• A proactive mindset: you anticipate issues rather than react to them
• A positive, can-do attitude and strong interpersonal skills
• High level of professionalism and communication skills
• Fluency in Polish and English (spoken and written)
• Availability to work on-site most days of the week
  

We recognize that everyone carries a unique set of valuable skills and experiences. If you think you could have an impact even though you don't meet 100% of the requirements, we still encourage you to apply. We want to hear from you!

What We Offer

• Work from (M)Anywhere: Depending on your role, work from another location for up to 60 days per year.
• Hybrid work model: We are an office-first company, but we offer flexibility to balance work and life.
• Wellbeing support: Access confidential 1:1 counselling, courses, and stress management for yourself and up to four family members.
• Learning & Development: Take advantage of language classes, training courses, and expert-led sessions to grow your skills.
• Mentoring Program: Connect with experienced colleagues to gain insights and accelerate your career.

At Flix, you’ll find teams that rally together to overcome challenges and spark creativity. We believe in ownership culture - giving you the freedom to take initiative, make an impact, and shape your own career path.
As we continue to expand across the globe, you can make a real difference in how we work.

If you’re ready to grow and lead your journey, Flix is the place for you!