Office Manager – Jackson EI/ECSE - Douglas ESD

Douglas Education Service District; Medford (OR); On-site; USD 36,000 - 47,000; Full time

Job summary

Douglas Education Service District is seeking an Office Manager for the Jackson EI/ECSE program in Medford, Oregon. The role requires coordinating personnel records, documentation, and financial processes, while serving as the main contact for the program.

The position supports administrators and maintains program compliance with state and federal rules. Ideal candidates will have an associate degree or equivalent school office experience, strong computer skills, and the ability to train others

Qualifications

• Associates degree preferred or 2 years of school/district office experience preferred.
• Demonstrated advanced knowledge in several job areas.
• Advanced computer skills and MS Office 365 required.
• Regular attendance and reliability are essential.

Responsibilities

• Collaborate with central office on personnel records, calendars, and leave reports.
• Relay information according to agency procedures and update policies.
• Orient new Jackson EI/ECSE staff as directed by HR and business office.
• Train admin staff on ESD platforms (ECWEB, Visions).
• Coordinate work and schedule of administrative staff.
• Support contract, PO, and invoice processing; monitor budgets.

Education

Associate degree

2+ years school setting experience

Tools

MS Office 365

ECWEB/Visions (ESD platforms)

Job description

Office Manager – Jackson EI/ECSE - Douglas ESD JobID: 3706

• Position Type: Classified
• Date Posted: 11/2/2026
• Location: Medford, OR
• Closing Date: 11/09/2026

Office Manager – Jackson EI/ECSE - Douglas ESD
Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as an Office Manager for our Jackson Early Intervention/ Early Childhood Special Education department.

This position is located in Medford.

225 days per year, 5 days per week, 8 hours per day beginning immediately.
STARTING SALARY: $26.34 - $33.95 per hour

JOB SUMMARY

Collaborates with the Douglas ESD Business Office and Human Resources to serve as Jackson County's initial contact for personnel and accounting operations. Functions as the central information source for all Jackson EI/ECSE program elements in respect to the child record database and files, Medicaid billing and office procedures. Performs independent work as administrative assistant to the Program Administrators and/or Director, applying knowledge of policies of the program, state and federal laws and those of the agency.

DUTIES

This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached in Applicant Tracking.

• Works collaboratively with Douglas ESD central office personnel regarding employment applications, personnel records, work calendars, timecards, and AESOP leave reports.
• Responsible for relaying information based on established agency procedures and keeping abreast of changing policies and procedures.
• Assists with the orientation of new Jackson EI/ECSE employees as directed by Douglas ESD central office HR and business office.
• Trains administrative assistants on ESD platforms, such as, ECWEB and Visions.
• Coordinates the work and work schedule of administrative assistants.
• Delegates appropriate administrative support activities.
• Gives input as requested for the receptionist and secretaries' annual performance reviews.
• Acts as administrative assistant to the Program Director.
• Assists with monitoring program budgets and expenditures, creating and processing contracts, POs, and invoices.
• Develops required quarterly reports for school districts, Douglas ESD, and ODE.
• Applies knowledge of agency rules, policies, and procedures.
• Oversees maintenance of a variety of office records.
• Establishes and maintains professional rapport with co-workers, constituent districts, and the public.
• Other duties as assigned.

QUALIFICATIONS

• Associates degree preferred or minimum of 2 years of experience in a school setting and district office work experience is preferred.
• Advanced demonstration and knowledge in several areas of the position.
• Advanced knowledge of computer usage and MS Office 365 is required.
• Attends work regularly and as scheduled. Possess the ability to perform all functions of the job with or without reasonable accommodation.

Douglas ESD has been awarded the Douglas County Working Parents Award for 2026.

Background Check Conducted
Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.
Douglas ESD policy provides veterans and disabled veterans with preference as required by law.