Office Manager – Jackson EI/ECSE

Douglas Education Service District; Medford (OR); On-site; USD 36,000 - 47,000; Full time

Job summary

Douglas Education Service District seeks an Office Manager for Jackson EI/ECSE in Medford. The role supports personnel and accounting operations, acts as the primary contact for program records, Medicaid billing, and office procedures.

Performs as administrative assistant to the Program Administrators and Director, ensuring compliance with policies and laws. The position is full-time, 8 hours/day, 225 days/year, starting immediately, with starting pay $26.34–$33.95/hr, dependent on experience.

Qualifications

• Associates degree preferred or minimum of 2 years of experience in a school setting and district office work experience is preferred.
• Advanced demonstration and knowledge in several areas of the position.
• Advanced knowledge of computer usage and MS Office 365 is required.

Responsibilities

• Works collaboratively with Douglas ESD central office personnel regarding employment applications, personnel records, work calendars, timecards, and AESOP leave reports.
• Relays information based on established agency procedures and stays updated on changing policies and procedures.
• Assists with orientation of new Jackson EI/ECSE employees as directed by HR and central office.
• Trains administrative staff on ESD platforms such as ECWEB and Visions.
• Coordinates the work and schedules of administrative staff.
• Gives input for receptionist and secretary performance reviews.
• Acts as administrative assistant to the Program Director.
• Assists with monitoring program budgets and expenditures, creating and processing contracts, POs, and invoices.

Skills

MS Office 365

Computer proficiency

Education

Associate degree preferred

Job description

Job Description

Office Manager – Jackson EI/ECSE – Douglas ESD

Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as an Office Manager for our Jackson Early Intervention/ Early Childhood Special Education department.

This position is located in Medford.

225 days per year, 5 days per week, 8 hours per day beginning immediately.

STARTING SALARY: $26.34 - $33.95 per hour. Placement is dependent on relevant verifiable experience.

JOB SUMMARY: Collaborates with the Douglas ESD Business Office and Human Resources to serve as Jackson County’s initial contact for personnel and accounting operations. Functions as the central information source for all Jackson EI/ECSE program elements in respect to the child record database and files, Medicaid billing and office procedures. Performs independent work as administrative assistant to the Program Administrators and/or Director, applying knowledge of policies of the program, state and federal laws and those of the agency.

Duties

• Works collaboratively with Douglas ESD central office personnel regarding employment applications, personnel records, work calendars, timecards, and AESOP leave reports.
• Responsible for relaying information based on established agency procedures and keeping abreast of changing policies and procedures.
• Assists with the orientation of new Jackson EI/ECSE employees as directed by Douglas ESD central office HR and business office.
• Trains administrative assistants on ESD platforms, such as, ECWEB and Visions.
• Coordinates the work and work schedule of administrative assistants.
• Delegates appropriate administrative support activities.
• Gives input as requested for the receptionist and secretaries’ annual performance reviews.
• Acts as administrative assistant to the Program Director.
• Assists with monitoring program budgets and expenditures, creating and processing contracts, POs, and invoices.
• Develops required quarterly reports for school districts, Douglas ESD, and ODE.
• Applies knowledge of agency rules, policies, and procedures.
• Oversees maintenance of a variety of office records.
• Establishes and maintains professional rapport with co-workers, constituent districts, and the public.
• Other duties as assigned.

Qualifications

• Associates degree preferred or minimum of 2 years of experience in a school setting and district office work experience is preferred.
• Advanced demonstration and knowledge in several areas of the position.
• Advanced knowledge of computer usage and MS Office 365 is required.
• Attends work regularly and as scheduled. Possess the ability to perform all functions of the job with or without reasonable accommodation.

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Douglas ESD has been awarded the Douglas County Working Parents Award for 2026.

Background Check Conducted

Douglas ESD is an equal opportuity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.

Douglas ESD policy provides veterans and disabled veterans with preference as required by law.

Position Type: Full-time

Salary: $26 to $33 Per Hour

Job ID: 5979846

Application Deadline: Nov 09, 2026 11:59 PM (UTC)

Posted: Nov 02, 2026 12:00 AM (UTC)

Starting Date: Immediately