Office Manager / HR Coordinator

HBC Engineering Company; Miami (FL); Presencial; USD 30 000 - 45 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Paid time off

Health, dental, and vision insurance

401(k) match

Life insurance

Professional development and licensure

Mentorship and career growth

Resumo da oferta

HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support daily operations at our headquarters. This role is ideal for a proactive, people-oriented professional who can manage front-of-office tasks while supporting HR processes in an engineering consulting environment.

The Office Manager / HR Coordinator will work closely with technical staff and leadership to maintain HR documentation, assist recruiting and onboarding, coordinate meetings, and keep the workplace

Qualificações

• Associate’s or Bachelor’s degree preferred; equivalent experience considered.
• Experience in office management or HR support preferred; all experience levels welcome.
• Strong organizational and communication skills; you are the first impression of our office.
• Proficiency with Microsoft Office; experience with HR or project management software is a plus.
• Discretion and professionalism when handling confidential information.

Responsabilidades

• Manage front desk operations, including greeting visitors, answering phones, and general correspondence.
• Oversee office functions, including supplies, vendor coordination, facilities, and equipment.
• Maintain organized filing systems and document management processes across the office.
• Coordinate scheduling, meetings, and internal communications for leadership and project teams.
• Support recruiting efforts, including job postings, applicant tracking, and interview scheduling.
• Assist with onboarding and offboarding processes for new and departing staff.
• Maintain employee records and HR documentation in compliance with applicable requirements.
• Serve as a point of contact for HR-related questions and help coordinate benefits administration.
• Support payroll coordination and time-tracking processes in collaboration with accounting.
• Provide general administrative support to leadership and project teams as needed.

Conhecimentos

Organizational skills

Interpersonal skills

Communication skills

MS Office

HR software

Independent worker

Formação académica

Associate's or Bachelor's degree

Descrição da oferta de emprego

Office Manager / HR Coordinator

HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support the daily operations of our headquarters. This role is a good fit for a proactive, people-oriented professional who can manage office needs while supporting key human resources functions in an engineering consulting environment.

Job Summary

The Office Manager / HR Coordinator supports HBC’s office operations and HR functions. Working closely with technical staff and leadership, this position manages front-of-office responsibilities, maintains HR documentation and processes, supports recruiting and onboarding, and helps keep the workplace organized and welcoming.

Key Responsibilities

• Manage front desk operations, including greeting visitors, answering phones, and handling general correspondence
• Oversee office functions, including supplies, vendor coordination, facilities, and equipment
• Maintain organized filing systems and document management processes across the office
• Coordinate scheduling, meetings, and internal communications for leadership and project teams
• Support recruiting efforts, including job postings, applicant tracking, and interview scheduling
• Assist with onboarding and offboarding processes for new and departing staff
• Maintain employee records and HR documentation in compliance with applicable requirements
• Serve as a point of contact for HR-related questions and help coordinate benefits administration
• Support payroll coordination and time-tracking processes in collaboration with accounting
• Provide general administrative support to leadership and project teams as needed

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Human Resources, Office Management, or a related field preferred; equivalent experience considered
• Prior experience in office management, administrative coordination, or HR support preferred; all experience levels welcome
• Strong organizational skills and attention to detail with the ability to manage multiple priorities
• Excellent interpersonal and communication skills; you are the first impression of our office
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with HR or project management software is a plus
• Discretion and professionalism when handling confidential employee and organizational information
• Familiarity with the engineering, construction, or professional services industry is a plus
• Ability to work independently and take initiative in a part-time, in-office schedule

Benefits & Perks

• Paid time off (vacation, personal, and sick days)
• Health, dental, and vision insurance
• 401(k) match program
• Life insurance and supplemental coverage
• Professional development and licensure support
• Mentorship and career growth opportunities

Equal Opportunity Employer

HBC is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. Candidates must be legally authorized to work in the United States on a full-time basis.