Office Manager/HR Administrator

DMK Development Group; Louisville (KY); On-site; USD 35,000 - 70,000; Full time

Job summary

DMK Development Group is seeking an Office Manager & HR Administrator in Louisville. This critical role supports office operations and HR tasks, ensuring a seamless experience for clients and employees. The ideal candidate will demonstrate strong organizational skills, collaborate effectively, and manage multiple responsibilities within a vibrant team environment.

Benefits

Competitive pay

401(k) with employer match

Health Insurance covered by employer

Paid time off

Paid parental leave

7 paid holidays

Referral program

Life and disability insurance options

Qualifications

• Proficient with Microsoft Office Suite.
• ADP Total Source experience preferred.
• Exceptional communication and time management skills.

Responsibilities

• Manage office and HR administration tasks.
• Handle payroll, benefits, and recruitment processes.
• Ensure a positive workplace experience.

Skills

Attention to detail

Communication

Time management

Collaboration

Resourcefulness

Tools

Microsoft Office Suite

ADP Total Source

Jazz HR

Sage Paperless Construction

Job description

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DMK Development Group is a midsized Louisville Developer and Commercial GC with a growing regional footprint from Wisconsin to Florida. With approximately 20-25 employees working in our corporate office and another 25-30 in the field, our company is looking for a well-seasoned Office Manager & HR Administrator with a positive, collaborative spirit.The Office Manager & HR Administrator, in many cases, is the face/voice of DMK. Often, they are the first to greet clients, prospective employees, vendors and associates when calling or arriving for virtual or in-person meetings and are vital to a great visitor experience. Internally, they are critical to our production engine; supporting our team with document and data management, payroll and benefits administration, travel arrangements, and overall positive workplace experience. This is a role which requires wearing many hats to “own” the operations of a well-run, beautiful East End office!

Primary Duties:

Office Management and Administration

• Answer, screen and transfer inbound phone calls (low to moderate phone traffic)
• Receive and direct visitors and clients (very low in-person traffic)
• General clerical duties including scanning, e-mailing, and calendar management
• Open, sort and distribute incoming mail; manage outgoing mail and overnight envelopes
• Maintain electronic and paperless filing systems, retrieve, sort, and handle requests for data information or research
• Prepare and modify documents including reports and trackers (heavy Excel use)
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Coordination of meeting-based food and beverage (e.g. lunch meetings)
• Maintain office and breakroom supply inventories
• General supplies and equipment purchasing for business office and field offices
• Coordinate setup and maintenance of office equipment
• Receive and process deliveries
• Generate ad hoc reports and other miscellaneous documents as needed
• Event support, planning
• Task and meeting reminders and follow up with executive team
  
  

HR Support & Administration

• HR point of contact to managers and employees
• ADP Total Source use for payroll and benefits administration including 401k reporting, enrollments, terminations, status updates, vacation/PTO tracking, leaves of absences, open enrollment and troubleshooting employee support issues
• Work with hiring managers to facilitate recruiting needs including job descriptions, placing ads, initial qualifications, and on-board new hires (company has low turnover)
• Recordkeeping includes maintaining employee and HR information in ADP portal and internal trackers
• Maintain a positive organizational culture in line with the company’s values and business priorities
• Plan, direct, and coordinate employee engagement activities
  
  

Qualifications

• Proficient with Microsoft Office Suite, etc. Positive and professional demeanor
• Resourcefulness and attention to detail
• Proven ability to collaborate with others and shepherd assignments to completion
• Exceptional communication and time management skills
• ADP Total Source, Jazz HR, and Sage Paperless Construction experience is a win
  
  

WHAT WE CAN OFFER YOU:

• Competitive pay
• 401(k) with employer match
• Health Insurance – employee paid for by employer
• Dental insurance
• Vision Insurance
• Employer paid life insurance and long-term disability insurance
• Additional life insurance, short-term disability insurance options
• Paid time off
• Paid parental leave
• 7 paid holidays
• Referral program
  
  

DMK Development Group is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Internet Publishing

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