Office Manager- Houston

Houston Chapter Association of Legal Administrators; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player in the legal sector is seeking an Office Manager to lead operations in their Houston office. This role is crucial as the current Office Manager retires, and it offers a unique opportunity to shape the office environment and enhance team performance. You will be responsible for supervising staff, managing facilities, and ensuring exceptional client relations. Ideal candidates will have a strong background in office management within a legal or professional services context, showcasing leadership and conflict resolution skills. Join a dynamic team and make a significant impact in a thriving organization.

Qualifications

• 5+ years of leadership experience in office management required.
• Experience in legal or professional services environment is essential.

Responsibilities

• Supervise support staff and manage office operations effectively.
• Oversee facilities management and vendor relationships.

Skills

Leadership

Office Management

Client Relations

Team Supervision

Conflict Resolution

Education

Bachelor's degree in a relevant field

Tools

Budget Management Software

Office Management Software

Job description

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A Chapter of the Association of Legal Administrators

Duvera’s client, a Global law firm with a strong Houston presence in the energy sector is searching for an Office Manager due to retirement. The current Office Manager has been with the firm since they first opened in Houston and has 8 direct reports and will work closely with other managers in the office. Law firm or professional services experience required. Will consider candidates out of the finance or HR department at firms as well.In partnership with the Director of Administration (DOA), the Office Managing Partners (OMPs), and firmwide, regional and local management, the office manager has responsibility to supervise support staff covering office operations (recruitment, monitoring workflow, performance appraisals, staff development and conflict resolution), life/safety procedures, office activities and social events, and has responsibility for overseeing facilities functions.

Other duties and responsibilities include:

• Firmwide Coordination: Supports firmwide initiatives at the local level by coordinating office staff and operations. This includes regional resource sharing, participation in departmental meetings, new hire training, and assisting with local marketing, recruiting, and diversity events.
• Facilities Management: Oversees office facilities, including reception, catering, conference center operations, furnishings, maintenance, repairs, office services, and supply management. Manages relationships with vendors, property managers, landlords, and engineers on lease, sublease, and building operations matters.
• Regional Office Management: Collaborates with regional and local leadership to ensure appropriate staffing levels for secretarial, paralegal, project support, billing, IT, and administrative teams. Regularly engages with management to implement firm objectives, enhance office morale, address concerns, and maintain high work quality.
• Team Supervision: Manages non-legal operations staff, including hiring, performance evaluations, disciplinary actions, workload distribution, and conflict resolution. Provides training, facilitates team meetings, and offers clear direction to enhance professional development. Oversees on-site outsourced personnel and works with regional and firmwide management on administrative functions. Maintains knowledge of technology infrastructure and event planning while demonstrating strong leadership and motivational abilities.
• Client Relations: Maintains positive client relationships by handling inquiries, coordinating meetings, and ensuring exceptional service standards.
• Finance and Accounting: Oversees daily accounting operations, including processing invoices, reconciling catering and facilities expenses, managing the Houston office budget, and ensuring compliance with local time entry and billing deadlines.
• Additional Responsibilities: Performs other duties as required to support office, regional, and firmwide operations.

Required Education and Experience:

• Minimum of five years of leadership experience in office management within a legal, professional services, or large enterprise environment