Office Manager H-490

Christopher Newport University; Newport News (VA); On-site; USD 27,000 - 33,000; Part time

Job summary

Christopher Newport University—Grounds Department in Newport News, VA—seeks an Administrative Office Specialist III to provide general administrative support and act as the department's primary point of contact. The role includes budget monitoring, procurement duties, and assisting the director and assistant director in daily operations.

The position is part-time and hourly, requiring strong Microsoft Office skills, attention to detail, and the ability to work independently in a university

Qualifications

• Must have high school diploma or equivalent.
• Experience with word processing and spreadsheet software.
• Experience maintaining files, databases, or inventories in an office setting.
• Knowledge of budgeting, procurement, and government purchasing guidelines.

Responsibilities

• Provide general administrative support for the Grounds Department.
• Serve as initial department contact and information resource.
• Monitor budget tracking and accounting as well as procurement activities.
• Provide administrative assistance as office manager supporting the Assistant Director and Director.

Skills

Office administration

Budget tracking

Procurement

Microsoft Office

Written communication

Education

High school diploma

Valid driver’s license

Associates degree or higher

Tools

Commonwealth eVA

Database software

Job description

Working Title:

Office Manager H-490

Role Title:

Administrative Office Specialist III

Position Number:

H-490

FLSA:

Non Exempt

Appointment Type:

Part Time

Type of Posting:

General Public

Designated Personnel:

No

Responsible Employee:

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

No

Departmental Objective:

The CNU Grounds Department strives to provide exceptional service and a safe environment to the CNU community and visitors, while being an enviromental steward in maintaining a beautiful and inspiring university.

Purpose of the Position:

This position supports the Grounds Department functions and staff by providing general administrative support for the department. It serves as the initial department contact and resource of information regarding all inquiries, helping to resolve any problems as needed. This position effectively uses databases, documents, and spreadsheets to support the department operation and directors/supervisors. It helps monitor budget tracking and accounting as well as procurement activities for the department. It provides administrative assistance as an office manager by supporting the Assistant Director and Director in the department.

Knowledge, Skills, and Abilities Related to Position:

• Comprehensive knowledge of office practices, operations, and procedures as well as a basic understanding of accounting principles, budget management, and procurement
• Excellent oral and written communications skills
• Strong organizational and time management skills
• Demonstrated computer usage skills
• Demonstrated ability to manage office operations
• Demonstrated ability to prioritize tasks and work independently
• Demonstrated ability to make independent decisions and provide high level of attention to detail
• Demonstrated ability to organize work to ensure timely delivery of services and support
• Ability to make independent work flow and other decisions without supervision
• Ability to analyze and track budgets as well as procure supplies/services through government purchasing guidelines
• Skilled in the use of Microsoft Office
• Possess the knowledge of the responsibilities and operations of a Grounds Department at a university

Education, Experience, Licensure, Certification Required:

Education:

• High school graduate or equivalent education/experience that equates to a high school diploma
• Valid driver’s license

Experience:

• Experience with word processing software
• Experience with spreadsheet software
• Experience maintaining files, databases, or inventories in an office setting

Additional Consideration(s):

Education:

• Associates degree or higher in a related field

Experience:

• Experience with database software
• Experience using the Commonwealth of Virginia’s eVA procurement system
• Experience managing supply inventory
• Experience managing contracts
• Office experience in an educational or government agency
• Experience with Microsoft Office
• Experience formatting and writing documents

Role Code:

19013

Salary Information:

Starting at $19.77 to $24.16 per hour, commensurate with education and experience

Conditions of Employment:

• This is an HOURLY position and does NOT entitle the incumbent to Commonwealth of Virginia benefits and is limited to 1500 hours in a 365-day period.
• Selected candidate will be required to attend a 2-Day New Employee Orientation Program.

Is this position telework eligible?

No

Light Lifting (less than 20 lbs.):

Essential

Moderate Lifting (20-50 lbs.):

Essential

Heavy Lifting (more than 50 lbs.):

Non-Applicable

Pushing/Pulling:

Marginal

Standing:

Marginal

Sitting:

Essential

Bending:

Essential

Walking:

Essential

Climbing:

Non-Applicable

Reaching:

Marginal

Repetitive Motion:

Marginal

Fast Pace:

Marginal

Average Pace:

Essential

Multiple Priorities:

Essential

Intense Customer Interaction:

Essential

Multiple Stimuli:

Essential

Frequent Changes:

Essential

Memory:

Essential

Reasoning :

Essential

Hearing:

Essential

Reading :

Essential

Analyzing:

Essential

Logic:

Essential

Verbal Communication:

Essential

Written Communication:

Essential

Number of Vacancies:

1

Posting Date:

07/09/2026

Closing Date:

10/19/2026

Open Until Filled:

No

EEO/Diversity Statement(s):

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity. Notice of Non-Discrimination & Title IX Policy Statement

Reasonable Accommodation Request:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling [phone].

Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications. Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024. Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

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