Office Manager ( Grades: 6-8)

Dallas Independent School District; Irving (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading educational institution seeks an Office Manager to support students in grades 6-8. This role includes overseeing administrative tasks, managing schedules, and ensuring the Principal's office operates efficiently. Ideal candidates will have clerical experience, strong organizational skills, and a commitment to professional development.

Qualifications

• Minimum education: High School Diploma or Associate's Degree.
• Three years of related clerical or secretarial experience.
• Knowledge of district operations required.

Responsibilities

• Perform secretarial functions for the Principal.
• Manage the Principal's and school-wide calendars.
• Handle the supplemental pay requests and ensure compliance.

Skills

Knowledge of district organization

Operations and policies

Proficiency in Windows

Proficiency in Microsoft Office

Flexibility

Willingness to adapt

Education

High School Diploma

Associate's Degree in related field

Job description

Job Title: Office Manager (Grades: 6-8) (RTP20250613-013)

Job Description:

• Perform secretarial functions for the Principal, including generating communications for approval and signature.
• Coordinate and maintain the Principal's and school-wide calendars.
• Manage district-level information for the principal, such as weekly bulletins, events, training, meetings, and deadlines.
• Schedule and assign work for the Principal’s clerk and other office staff.
• Attend all required administrative meetings and training sessions.
• Maintain sufficient office supplies and materials in advance of need.
• Serve as the main contact for staff, substitutes, students, parents, and community members regarding campus operations.
• Use attendance reports to monitor and record daily staff attendance and reconcile monthly, bi-weekly, and supplemental records.
• Handle supplemental pay requests, including creating pay activity codes, reviewing reports, and reconciling time cards, ensuring all documentation is complete and accurate.
• Ensure compliance with all supplemental pay policies and procedures.
• Utilize Budget Manager Reports to monitor and adjust line item accounts.
• Manage requisitions and the reconciliation process, including generating requisitions, verifying funding, maintaining supporting documents, receiving materials/services, and monitoring payments.
• Maintain all documents related to grant expenditures, including materials, contracts, events, field trips, and personnel data.
• Perform any other duties as assigned by the Principal.
• Maintain regular and punctual attendance at the worksite.

Note: This description outlines the general responsibilities and may be revised as needed. The minimum education requirement may be supplemented with relevant experience, certifications, or licenses as determined by the hiring manager.

Work Environment:

The noise level is usually moderate. Travel throughout the district is required. Remote work is not an option for campus-based employees due to the necessity of onsite presence.

Qualifications:

• High School Diploma with three years of related clerical or secretarial experience, or an Associate’s Degree in a related field.
• Knowledge of district organization, operations, and policies.
• Proficiency in Windows and Microsoft Office applications.
• Flexibility to adapt to changing circumstances.
• Willingness to stay current with professional developments.

Physical Demands:

Regularly required to sit, communicate, stand, move, handle objects, reach, stoop, kneel, crouch, crawl, climb, and balance. Occasionally lift or exert force up to 10 pounds. Vision requirements include close, distance, color, and focus adjustment. Frequent long and irregular hours may be required.

Work Location:

John Lewis Social Justice Academy at Oliver Wendell Holmes, 3111 Bonnie View Rd, Dallas, TX 75216