MOA Administrative & Staff Assistant

Brigham Young University; United States; On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

401k

BYU retirement match

Vacation and sick time

13 paid holidays

Employee assistance program

Tuition benefits

Athletic facilities access

Medical and dental benefits

Disability benefits

Parental leave

Wellness program

Free on-campus parking

UTA passes

Store discounts

Job summary

Brigham Young University (BYU) is seeking an MOA Administrative & Staff Assistant to support the Museum Director and staff. You will oversee daily office operations, scheduling, records, purchases, communications, and travel support for museum activities.

Coordinate museum facilities and events, build positive relationships with university departments, donors, and guests, and ensure professional service with attention to confidentiality and organization.

Qualifications

• Minimum two years of office or administrative experience.
• Strong administrative and organizational skills.
• Ability to train and supervise student staff.

Responsibilities

• Provides executive administrative support to the Museum Director, Assistant Director, curators, and staff, including correspondence, scheduling, communications, and special projects.
• Develops and implements effective administrative policies and trains/schedules student assistants.
• Manages purchases, Workday expense reports, and assists with travel processes.
• Coordinates travel, meetings, agendas, minutes, and the administrative calendar.
• Maintains records, archival materials, and office files in accordance with university policies.

Skills

Office administration

Calendar management

Communication skills

Microsoft Office

Education

Bachelor's degree

Tools

Workday

Job description

Why Work at BYU

At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University's Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement

United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

MOA Administrative & Staff Assistant

This role serves as a key administrative partner to the Museum Director and staff, overseeing daily office operations, scheduling, records, purchasing, communications, and support for museum activities. The position also coordinates museum facilities and events while building positive relationships with university departments, staff, visitors, donors, and guests. Strong organization, communication, attention to detail, and the ability to manage multiple priorities are essential.

What you’ll do in this position

Executive, Administrative & Office Support

Provides executive administrative support to the Museum Director, Assistant Director, curators, and museum staff, including correspondence, scheduling, communications, and special projects. Develops and implements effective administrative office policies, procedures, and processes. Hires, trains, schedules, and supervises part-time student administrative assistants. Manages museum purchases, Workday expense reports, and assists staff with Workday and business/guest travel processes. Coordinates travel arrangements, meetings, agendas, minutes, and the Museum’s administrative calendar. Manages museum mailings, contact databases, administrative files, records, and archival materials in accordance with university policies. Serves as the Department Records Retention Manager and oversees the organization and preservation of digital and physical records. Responds to administrative inquiries, welcomes visitors, and directs questions to the appropriate museum or university personnel. Maintains the professional appearance and organization of the administrative office, including office equipment, supplies, and staff break room.

Museum Scheduling & Event Planning

Coordinates the use of museum facilities with university departments and other approved groups for classes, lectures, performances, meetings, and other activities. Plans, organizes, and executes museum, staff, donor, and special events, including exhibition openings, retreats, field trips, and annual department events. Coordinates event logistics, including scheduling, facilities, catering, supplies, communications, and other arrangements with museum and university personnel.

Administrative Relations & Professional Representation

Provides courteous, responsive, and professional service to museum staff, university personnel, patrons, donors, guests, and community members. Facilitates administrative questions and concerns while promoting effective communication and collaboration across the Museum and University.

What qualifies you for this role

Required

A firm commitment to the mission of BYU Minimum of two years of office, administrative, or related professional experience. Strong administrative and organizational skills. Proficiency with Microsoft Office applications, including Word, Excel, and Outlook. Strong written and verbal communication skills. Knowledge of general office practices and procedures. Ability to train and supervise student employees. Ability to manage calendars, appointments, events, and complex scheduling needs. Ability to prioritize and organize workload effectively. Ability to manage multiple projects, deadlines, and competing priorities simultaneously. Strong attention to detail and follow-through. Ability to exercise sound judgment and maintain appropriate confidentiality. Ability to interact professionally and effectively with administrators, faculty, staff, students, donors, guests, and members of the public. Ability to work independently while collaborating effectively with museum staff and university departments.

Preferred

Knowledge of database and contact-management systems. Familiarity with museum operations, policies, and procedures. Experience with event planning and coordination. Experience with records retention, records management, or archival practices. Familiarity with Workday or similar financial and administrative systems. Bachelor's degree in business, art history, museum studies, or a related field. Previous museum, university, arts administration, or similar professional experience.

What we offer in return

• 401k.
• BYU automatically contributes 8% at no cost to you.
• Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48 Typical Starting Pay: $20.75 to $27.00 /hourly $43,500.00 to $56,500.00 annually The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

**If the job has a post-end date, the last day to apply is the day before. If the job doesn’t have a post-end date, the job could close at any time on any day**

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter-day Saints — is to assist individuals in their quest for perfection and eternal life. All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.