Office Manager/Executive Team Assistant

Skimmer, Inc.; Austin (TX); On-site; USD 50,000 - 80,000; Full time

Job summary

Join a rapidly growing SaaS company that is transforming the pool service industry! This dynamic role involves managing the Austin office, coordinating supplies, and supporting the executive team. You'll be the heartbeat of the office, ensuring everything runs smoothly while fostering a collaborative and inclusive work culture. With opportunities for professional growth and a hybrid work environment, this position is perfect for someone who thrives in a fast-paced setting and loves variety in their day-to-day tasks. If you're proactive and adaptable, this is the opportunity for you!

Benefits

Competitive base pay + bonus potential

Company equity

Generous medical, dental, and vision plans

Immediate access to 401(k) with company match

Flexible PTO

12 weeks paid parental leave for birthing parent

6 weeks paid leave for supporting partner

Qualifications

• Proven experience in a fast-paced administrative role.
• Strong organizational skills and ability to prioritize tasks.

Responsibilities

• Manage office environment and supplies efficiently.
• Assist executive team with scheduling and travel arrangements.
• Plan and organize company events and team-building activities.

Skills

Organizational Skills

Communication Skills

Multitasking

Vendor Management

Problem-Solving

Education

Experience as Executive Assistant or similar

Familiarity with SaaS or Tech Industry

Tools

Google Suite

Slack

Project Management Tools (e.g., Monday, Notion, Asana, Trello)

Job description

4 days ago Be among the first 25 applicants

Skimmer is on a mission to modernize the pool and spa service and repair industry. We’re a private equity-backed company with 6000+ customers using Skimmer’s pool service platform to transform their businesses. But we’re not stopping there (there are over 70,000 pool service companies in this surprisingly large “niche” space).

Our customers love us almost as much as we love them (check out our NPS score of 68!)

We were recently honored to join the Inc. 5000 list of fastest-growing companies, the Deloitte Fast 500, were named one of Built In Austin's “Best Startups,” as well as Austin's Best Places for Working Parents.

We’re looking for big thinkers with small egos, so let’s dive in!

Our Values:

1. Realize our customers' success is our success.
2. Build humble, diverse teams who have fun winning.
3. Drive results with urgency.
4. Earn trust through transparent communication.

Who are you? / About You

Do you love helping companies run efficiently by doing whatever is needed? We promise that no day will be the same, so if you like variety, want to learn from our Executive Leadership Team, and take pride in making sure your team has everything they need, this job is for you.

Our ideal candidate will be proactive, adaptable, and able to manage multiple tasks efficiently with a positive attitude. You will be the point person for managing our Austin office, coordinating supplies, handling various vendor relationships, and keeping our swag closet and snack supplies fully stocked. You will also be an integral part of onboarding and offboarding, Skimmer event planning and execution, and maintaining our company culture. Full transparency- we are moving offices later this year to a bigger space.

This role reports to our VP of People, and supports our entire Executive Leadership Team.

Key Responsibilities

Office Management:

1. Ensure the office environment is organized, clean, stocked, and functioning efficiently.
2. Coordinate office move (estimated May, 2025) and new environment working with building management and all office-related vendors.
3. Oversee office supplies, equipment, and inventory and keep us stocked up in a cost efficient way.
4. Manage office space setup and supplies for new employees and visitors.

Administrative Support

1. Assist the executive team with scheduling meetings, appointments, and travel arrangements.
2. Prioritize and manage multiple calendars to ensure time efficiency.
3. Coordinate internal and external meetings, ensuring all logistical details are handled.
4. Assist with onboarding and offboarding of employees.

Events Management

1. Hands-on planning and organizing company events, team-building activities, and corporate meetings.
2. Bring creativity and fun to all Skimmer events- internal and external- with the goal of delighting customers, investors, and employees.
3. Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
4. Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event’s goals.

People Team Responsibilities

1. Work with People Team members to create delightful candidate and employee experiences, including scheduling, welcoming, and follow-up communications.
2. Manage time-off planning and requests, tracking usage, leaves, and other time away.
3. Help with Company offsite planning, being the person who manages the details, and acts as point person for the team.

Why Join Us?

1. Be part of a rapidly growing SaaS company that is shaping the future of the pool industry.
2. Collaborative, dynamic, communicative, and inclusive work culture.
3. Hybrid office environment with Global employees.
4. Opportunities for professional growth and development.

Requirements

1. Competitive compensation and benefits package.
2. Proven experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role in a fast-paced, tech-focused, high growth environment.
3. Strong organizational skills with the ability to multitask and prioritize effectively.
4. Excellent written and verbal communication skills.
5. Highly proficient with productivity tools (Google Suite and Slack preferred).
6. Strong vendor management and negotiation skills.
7. Experience with 75+ person event management.
8. Detail-oriented with a proactive approach to problem-solving.
9. Ability to work independently and collaboratively in a team environment.

Preferred Qualifications

1. Familiarity with project management tools (e.g., Monday, Notion, Asana, Trello).
2. Experience Working In The SaaS Or Tech Industry Preferred.
3. Previous experience in managing swag and event coordination.
4. A positive, flexible attitude and a willingness to adapt to a fast-changing environment.

Benefits

1. Competitive base pay + bonus potential.
2. Company equity.
3. Generous medical, dental, and vision plans (we pay 100% of your premium and 50% of your dependents’).
4. Immediate access to 401(k) with company match.
5. Flexible PTO (MINIMUM of 10 days required every year).
6. 12 weeks paid parental leave for birthing parent, 6 weeks paid leave for supporting partner.