Office Manager & Executive Assistant

Volunteer Fairfax; Fairfax (VA); Hybrid; USD 30,307 - 34,440; Part time

Benefits offered by this job

Hybrid with flexible scheduling

Part-time (15–20 hours/week)

Competitive hourly rate

Mission-driven community impact

Job summary

Volunteer Fairfax is seeking an experienced Office Manager & Executive Assistant to streamline operations and support the CEO. This role blends office management, HR tasks, and executive assistance in a hybrid setting.

The position is part-time, 15–20 hours per week, with an hourly rate of $22–$25. You’ll help build efficient systems, manage payroll documentation, onboarding/offboarding, and maintain organized personnel records.

Qualifications

• Experienced, organized and proactive professional.
• Excellent communicator with strong teamwork skills.
• Enjoys improving processes and systems.
• Comfortable working independently and prioritizing tasks.
• Values trust, accountability and collaboration.

Responsibilities

• Finance & HR coordination including payroll, onboarding/offboarding, benefits and records.
• Office operations management and vendor/supplies oversight with process improvements.
• Executive & organizational coordination including meeting support and special projects.

Skills

Experienced professional

Organized

Proactive

Excellent communicator

Independent worker

Job description

Office Manager & Executive Assistant

• Part-Time (15–20 Hours/Week) | Hybrid | $22–$25/hour
• Reports to: Chief Executive Officer

Help Build the Organization Behind the Mission

Volunteer Fairfax is looking for an experienced Office Manager & Executive Assistant to help build and strengthen the systems that make our mission possible. Reporting directly to the CEO, you'll coordinate office operations, finance and HR administration, organizational systems, and executive support. If you enjoy creating order, improving processes, and helping others succeed, we'd love to meet you.

About Volunteer Fairfax

Volunteer Fairfax is the region's center for volunteerism and civic engagement. We connect volunteers, nonprofits, businesses, and government to strengthen communities through service. As a small team with a big mission, every employee has the opportunity to make a meaningful impact.

Why This Role Is Different

This is not a traditional executive assistant role. While executive support is part of the position, your primary responsibility is helping Volunteer Fairfax operate efficiently through strong systems, coordination, and organization.

Highlights

• $22–$25/hour
• 15–20 hours per week
• Hybrid with flexible scheduling
• Mission-driven work with visible community impact
• Reports directly to the CEO
• Supportive, collaborative culture

Primary Responsibilities

Finance & Human Resources Coordination (40%)

• Accounts payable
• Payroll documentation
• Onboarding/offboarding
• Benefits administration
• Personnel records
• Audit support

Office Operations (35%)

• Office systems
• Vendors & supplies
• Records management
• Process improvements

Executive & Organizational Coordination (25%)

• Meeting coordination
• Special projects
• Leadership support

Who Will Thrive

• Experienced, organized, proactive professional
• Excellent communicator
• Enjoys improving systems
• Comfortable working independently
• Values trust, accountability, and collaboration

Join Our Team

If you're looking for meaningful work where your experience is valued, your judgment is trusted, and your work strengthens our community, we'd love to hear from you.

Volunteer Fairfax is an Equal Opportunity Employer.