Office Manager / Executive Assistant

Curzon Staffing; Alexandria (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

Curzon Staffing, located in Alexandria, Virginia, is looking for an Office Manager / Executive Assistant to play a vital role in the team. The ideal candidate should thrive on improving processes, keeping the team on task, and managing priorities effectively.

The role involves responsibilities such as serving as the first point of contact at the office, managing payroll for temporary employees, and onboarding new hires. Applicants should have at least 2 years of relevant experience and be familiar with accounting software.

Qualifications

• At least 2 years of providing high level office support, preferably in a start up environment.
• Basic familiarity with Quickbooks or other accounting software.
• Attention to detail and strong problem-solving skills.

Responsibilities

• Serve as first point of contact at the office.
• Manage the candidate intake flow and onboard new employees.
• Prepare client invoices and track accounts receivable.

Skills

High level office support

Confidentiality and discretion

Time management skills

Multitasking and prioritizing

Interpersonal communication

Education

College degree preferred

Tools

Quickbooks

MS Office

Akkencloud

Job description

Curzon is a fun, fast paced company that helps our clients focus on their revenue goals by connecting them with talented professionals. We are an innovative team that strives to constantly improve the value that we give to our clients and candidates. 2016 mark’s the company’s 28th year in business and we are the leading local workforce solutions provider in Northern Virginia.

Job Description

Curzon is seeking an Office Manager / Executive Assistant to become a key member of our team. We’re looking for someone who has never met a process or procedure that can’t be improved, thrives on keeping the team on task and motivated, and can set priorities to multi task effectively.

• Serve as first point of contact at the office; answering the main phone line, opening mail, greeting guests, etc.
• Point person for temporary employee timesheets and processing payroll through our third party payroll provider
• Prepare client invoices and track accounts receivable
• Prepare and update daily, weekly and monthly reports
• Manage the candidate intake flow and onboard new employees
• Be the resident expert for company’s client and candidate database (Akkencloud)
• Prepare and update PowerPoint decks for account managers
• Purchase and organize office supplies
• Help post jobs and schedule interviews, check references and assist with benefits administration
• Responsible for maintaining company filing system with an eye to evolving the office to paperless environment
• Serve as liaison with company vendors
• Provide administrative support to the team
• Provide thought leadership on key culture-creation initiatives throughout the organization
• Take on special projects as requested by the president/CEO.

Qualifications

Absolute Requirements:

• At least 2 years of providing high level office support, preferably in a start up environment.
• College degree preferred
• Basic familiarity with Quickbooks or other accounting software
• Demonstrates the highest level of confidentiality and discretion
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and strong problem solving, organizational and planning skills
• Web and office technology savvy i.e. Skype, Dropbox, MS Office (especially Excel and PowerPoint), GoToMeeting
• High level of analytical, research, problem-solving, and organizational skills.
• A can‑do attitude and belief that no task is too big or too small
• A genuine customer service mindset.
• Strong interpersonal, organizational, written and verbal communication skills
• Eligible to work in the United States

Great to Have:

• A genuine desire to be a difference maker
• Great sense of humor and the willingness to take on new projects
• A borderline compulsive desire to organize, develop and implement processes and procedures
• The desire to grow with our company

Additional Information

All your information will be kept confidential according to EEO guidelines.