Office Manager, DC

Nominal Inc; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Job summary

Nominal is seeking an Office Manager to be the heart of the DC office, blending hospitality, operations, and people care. You’ll own space readiness, vendor relations, and front-of-house experiences to ensure a welcoming environment for Nomineers and guests.

You’ll collaborate with People Ops and Workplace teams to plan events, support onboarding, and maintain smooth day-to-day operations in a fast-paced, growing hardware-software company.

Qualifications

• 3+ years of experience in office management, hospitality, facilities coordination, or related field.
• Hospitality-first mindset and service orientation.
• Strong organizational skills and attention to detail; able to juggle priorities.

Responsibilities

• Own day-to-day operations for the DC office to ensure a safe, organized, and welcoming workplace.
• Manage office supplies, snacks, and kitchen/refreshment standards; keep inventory organized and stocked.
• Coordinate facilities needs and repairs; partner with building management and external vendors.
• Manage and support all A/V related needs: setting up conference rooms and video conferencing; work with IT.
• Own front-of-house experience: greet visitors, manage guest flow, badge/access needs, conference-room readiness.
• Maintain shared spaces (conference rooms, kitchens) to high standard; support office moves and small buildouts.
• Plan and execute in-office events and onboarding-related logistics.

Skills

Office management

Hospitality

Vendor coordination

Facilities coordination

Communication

Tools

MS Office

GSuite

Job description

Nominal is building the connected test and operations platform powering the world’s most advanced hardware systems, from spacecraft and autonomous vehicles to next-generation defense programs. Our platform gives hardware engineering teams a single place to ingest data, analyze performance, automate test execution, and collaborate across every phase of development so they can move faster without sacrificing safety or precision. We are a fast-moving team that owns problems end to end, works across disciplines, and thrives at the intersection of hardware and software.

We serve top-tier commercial and defense customers including autonomy leaders like Anduril and Shield AI, next-generation aerospace teams such as Hermeus and REGENT, and performance engineering teams like Pratt Miller Motorsports. We also partner with mission teams within the U.S. Navy and U.S. Air Force on programs where failure is not an option.

Nominal is backed by Sequoia, General Catalyst, Founders Fund, Lux Capital, and Lightspeed. Our team includes people from SpaceX, Palantir, Anduril, Applied Intuition, and other leading companies, united by a common mission: giving hardware engineers the tools to build the future with speed, safety, and confidence.

The Office Manager is the heart of our DC office. You’ll create an environment where Nomineers and guests feel welcomed, supported, and set up to do their best work—every day.

This role blends hospitality, office operations, and people care. You’ll own the details that make the office run smoothly (space readiness, vendors, supplies, and front-of-house experience) and you’ll play a key role in making sure every person that walks into the office feels comfortable and welcome.

What You’ll Do

Office & Workplace Operations (Day-to-Day)

• Own day-to-day operations for the DC office to ensure a safe, organized, and welcoming workplace
• Manage office supplies, snacks, and kitchen/refreshment standards; keep inventory organized and stocked
• Coordinate facilities needs and repairs; partner with building management and external vendors (cleaning, maintenance, security, etc.)
• Manage and support all A/V related needs: setting up conference rooms, troubleshooting video conferencing, keeping systems updated in partnership with IT
• Own front-of-house experience: greet visitors, manage guest flow, coordinate badge/access needs, and ensure conference rooms are meeting-ready
• Maintain shared spaces (conference rooms, phone rooms, kitchens) to a consistently high standard
• Support office moves, small buildouts, and improvements as needed (furniture, equipment, signage, space changes)

Culture, Events & Employee Experience

• Help plan and execute in-office moments that build connection (team gatherings, celebrations, and local events)
• Create an elevated everyday experience through small hospitality touches (readiness, cleanliness, comfort, and responsiveness)
• Act as the go-to resource for workplace-related questions and needs for DC-based employees
• Prepare workspaces and day‑one readiness (desk setup, access coordination, supplies, welcome materials)
• Coordinate on‑the‑ground logistics for onboarding days (room setup, catering/coffee, printing, signage, visitor access)

Process & Documentation

• Overall project management across all office based initiatives with independent problem solving and proactive follow-up
• Maintain clear documentation for DC office operations (SOPs, vendor contacts, office guides, checklists)
• Build lightweight systems that scale (request intake, recurring maintenance routines, inventory tracking)
• Track and communicate issues, timelines, and updates to stakeholders in a calm, reliable way

What We’re Looking For

• 3+ years of experience in office management, workplace experience, hospitality, facilities coordination, or a related field
• Hospitality-first mindset: you care deeply about how people feel in a space and take pride in service
• Strong organizational skills and attention to detail; you can juggle competing priorities without dropping the basics
• Clear, friendly communication—written and verbal—and comfort interacting with executives, employees, and external guests
• Practical operations skills: vendor coordination, troubleshooting, and executing consistently high standards
• Proactive ownership: you anticipate needs, follow through, and make it easy for others to succeed
• Comfort working in a fast‑paced, evolving environment

Nice to Have

• Experience supporting onboarding programs or people operations workflows
• Event planning experience (catering, vendors, run‑of‑show, in‑office programming)
• Familiarity with basic procurement, invoicing, or vendor contract coordination
• Experience in a startup or high‑growth environment

Why You’ll Love This Role

• You’ll have a highly visible impact on how Nomineers experience the DC office every day
• You’ll be a key partner in creating a welcoming, high‑touch onboarding experience for new hires
• You’ll collaborate closely with People Ops and the Workplace Experience Manager, with room to improve and evolve how we run the DC office as we grow