Office Manager / Controller

Stocker Chevrolet Inc; State College (Centre County); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plan

Paid time off and holidays

Job summary

Stocker Auto in the United States is seeking an experienced Office Manager/Controller to oversee accounting, financial reporting, and daily office operations across multiple dealership locations. This hands-on leadership role manages office and accounting teams, ensures internal controls, and partners with ownership to support profitability.

The candidate will lead month-end close, manage cash flow, and ensure GAAP compliance with manufacturer requirements in a fast-paced environment requiring

Qualifications

• Must have accounting and office management experience in a franchised automotive dealership or similar environment.
• Strong leadership and team development abilities.
• Solid knowledge of GAAP, financial statement prep and analysis, cash management, and internal controls.
• Proficiency with dealership DMS platforms such as CDK Global or Reynolds & Reynolds, plus Excel and document management systems.
• Excellent attention to detail, analytical thinking, problem-solving, and written and verbal communication skills.
• Ability to manage high-volume workloads, prioritize competing demands, and meet deadlines.

Responsibilities

• Oversee daily accounting and banking activity including cash receipts, card payments, payroll, and reconciliations.
• Prepare and review the Daily Operating Control (DOC) and monitor sales, gross profit, cash, and operating metrics.
• Manage cash flow, floorplan activity, and intercompany reconciliations across locations.
• Lead month-end and year-end close; prepare financial statements and manufacturer reporting within deadlines.
• Maintain internal controls across sales, service, parts, and F&I; investigate discrepancies and correct actions.
• Oversee AP/AR, contracts in transit, deal posting, titling, DMV remittances, and supporting docs.
• Audit vehicle inventory and coordinate warranty submissions, receivables, and parts inventory accuracy.
• Ensure accounting processes meet GAAP, manufacturer requirements, and dealership policies.
• Hire, train, supervise and develop office and accounting staff; prioritize workloads and cross-train.
• Improve workflows, accuracy, and efficiency while supporting customer service and leadership reporting.

Job description

Description

About Stocker Auto

Stocker Auto is a trusted, locally owned automotive dealership with over 65 years of experience serving our community. We offer new and pre-owned vehicles, financing, service, parts, and collision repair, with a commitment to integrity, professionalism, and exceptional customer service in a positive, team-oriented environment.

Position Overview

The Office Manager / Controller oversees accounting, financial reporting, and daily office operations across multiple dealership rooftops. This hands-on leadership role manages office and accounting teams, maintains strong internal controls, and partners with ownership and department managers to support financial health and profitability.

This is a very fast-paced, deadline-driven position requiring exceptional accuracy, organization, and the ability to manage competing priorities while meeting firm daily, month-end, and year-end deadlines.

Key Responsibilities

• Oversee daily accounting and banking activity, including cash receipts, credit card payments, vehicle payoffs, payroll transactions, and reconciliations.
• Prepare and review the Daily Operating Control (DOC), monitoring sales, gross profit, cash positions, and operating metrics.
• Manage cash flow, working capital, floorplan activity, and intercompany reconciliations across locations.
• Lead month-end and year-end close; prepare accurate financial statements, schedules, composites, and manufacturer reporting within required deadlines.
• Maintain strong internal controls across sales, service, parts, and F&I; investigate discrepancies and implement corrective actions.
• Oversee accounts payable, accounts receivable, contracts in transit, deal posting, titling, DMV remittances, and supporting documentation.
• Audit vehicle inventory and coordinate with department managers on warranty submissions, receivables, and parts inventory accuracy.
• Ensure accounting and administrative processes meet GAAP, manufacturer requirements, applicable regulations, and dealership policies.
• Hire, train, supervise, and develop office and accounting staff; prioritize workloads, provide feedback, and establish consistent procedures and cross-training.
• Improve workflows, accuracy, and efficiency while supporting customer service, leadership reporting, and special projects.

Qualifications & Skills

• 3–5 years of accounting and office management experience in a franchised automotive dealership; multi-rooftop experience preferred.
• Proven ability to lead and develop office or accounting teams.
• Strong knowledge of dealership operations, GAAP, financial statement preparation and analysis, cash management, floorplan accounting, and internal controls.
• Proficiency with DMS platforms such as CDK Global or Reynolds & Reynolds, Microsoft Excel, and document management systems.
• Excellent attention to detail, analytical thinking, problem-solving, and written and verbal communication skills.
• Demonstrated ability to manage high-volume workloads, prioritize competing demands, and consistently meet tight deadlines.
• High standards of integrity, confidentiality, professionalism, and customer-focused service.

Compensation & Benefits

• $70,000–$90,000 annually, depending on experience
• Medical, dental, and vision insurance after 30 days
• Retirement plan
• Paid time off and paid holidays

Why Join Stocker Auto?

Your leadership will directly support the financial health, operational efficiency, and profitability of our dealerships. If you are an accountable, detail-oriented leader who thrives in a fast-paced environment, we invite you to join the Stocker Auto team.