Office Manager

Knudtsen Foothills Mazda; Post Falls (ID); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Employee vehicle discounts

On-site fitness room

Medical insurance

Job summary

Knudtsen Auto Group in Post Falls, ID is seeking an experienced Automotive Office Manager to lead the dealership accounting office. You will partner with the Controller and managers to ensure accurate financial reporting, smooth deal processing, and payroll administration in a fast-paced retail environment.

The role emphasizes leadership of office teams, internal controls, and timely insights to support business decisions across departments, with a focus on compliance and operational efficiency.

Qualifications

• 4+ years of automotive dealership accounting experience.
• Proven experience with month-end close and dealership financial statements.
• Strong knowledge of deal processing, F&I products, floor plans, and warranty accounting.
• Payroll processing experience including commissions and bonus calculations.
• Intermediate to advanced Excel skills, including reconciliations and pivot tables.

Responsibilities

• Lead the dealership accounting office daily operations.
• Manage month-end close activities, reconciliations, and reporting.
• Oversee deal posting, inventory accounting, cash management, and banking relations.
• Ensure accurate payroll processing and incentive calculations.
• Maintain manufacturer receivables, warranty accounts, rebates, and holdbacks.
• Review entries, investigate discrepancies, and uphold internal controls.
• Supervise and develop office team members and cross-department collaboration.
• Support titling, contracts, and dealership administrative processes.
• Ensure payroll, tax, and recordkeeping compliance.
• Provide timely financial insights and reporting to leadership.

Skills

Automotive accounting

Month-end close

Internal controls

Excel (Pivot tables)

Interdepartmental communication

Education

Bachelor's degree in Accounting / Finance / Business Administration

Tools

Tekion

Dealertrack

Job description

Knudtsen Auto Group | Post Falls, ID

About Knudtsen

At Knudtsen Auto Group, we're more than a dealership group. We're a family-owned business built on relationships, integrity, and a commitment to serving our customers and community. From new and used vehicle sales to service, parts, and collision repair, our team works together to deliver an exceptional experience. If you're looking for a workplace that values collaboration, accountability, professional growth, and community involvement, we'd love to meet you.

The Role

We're seeking an experienced Automotive Office Manager to lead the daily operations of our dealership accounting office. This is a key leadership position that partners closely with the Controller and dealership managers to ensure accurate financial reporting, smooth deal processing, payroll administration, manufacturer compliance, and overall office efficiency. If you thrive in a fast-paced automotive environment, enjoy leading teams, and take pride in accuracy and organization, this is an opportunity to make a significant impact.

What You'll Own

• Lead the day-to-day operations of the dealership accounting office and support the Controller with financial oversight.
• Manage month-end close activities, reconciliations, reporting, and manufacturer financial statement deadlines.
• Oversee deal posting, inventory accounting, cash management, floor plan activity, and banking relationships.
• Ensure accurate processing of payroll, commissions, bonuses, chargebacks, and incentive programs.
• Maintain manufacturer receivables, warranty accounts, rebates, holdbacks, and other factory-related transactions.
• Review accounting entries, investigate discrepancies, and uphold strong internal controls.
• Supervise, train, schedule, and develop office team members while fostering a collaborative culture.
• Support titling, contracts, service agreements, and dealership administrative processes.
• Ensure compliance with payroll, sales tax, titling, record retention, and dealership accounting procedures.
• Provide timely financial insights and reporting to leadership teams to support business decisions.

What We’re Looking For

• 4+ years of automotive dealership accounting experience.
• Proven experience with month-end close and dealership financial statements.
• Strong working knowledge of dealership operations, including deal processing, F&I products, chargebacks, floor plans, factory incentives, and warranty accounting.
• Experience with dealership management systems (Tekion or Dealertrack preferred).
• Payroll processing experience, including commissions, bonuses, and incentive calculations.
• Intermediate to advanced Excel skills, including reconciliations, pivot tables, and reporting.
• Previous leadership, supervision, or team training experience.
• Strong attention to detail with the ability to prioritize deadlines and maintain accuracy.
• Excellent communication skills and the ability to build positive working relationships across departments.
• Bachelor's degree in Accounting, Finance, or Business Administration is a plus.

What We Offer

• Competitive compensation based on experience.
• Opportunity to join a respected, family-owned automotive group.
• Professional development and ongoing training opportunities.
• Community involvement and volunteer opportunities.
• Employee vehicle purchase discounts.
• On-site fitness room.
• Medical, dental, and vision insurance.
• Life insurance options.
• 401(k) Retirement Savings Plan.
• Paid holidays, PTO, and sick leave.

Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.