Office Manager, Center Administration & Payroll

NYC Department of Social Services; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

NYC Department of Social Services seeks a Principal Administrative Associate II to manage the HASA Center Office Manager function, supervising clerical staff and coordinating requisitions and payroll processes.

The role requires strong oversight of personnel, payroll, and MIS systems, with liaison to Central Office and utility accounts. NYC residency is expected; 55-a program option may apply. Office hours 9:00 am–5:00 pm.

Qualifications

• Baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year in supervisory capacity.
• Associate degree or 60 semester credits with three years of satisfactory clerical/administrative experience including one year supervisory responsibility.
• Four-year high school diploma or educational equivalent with four years of satisfactory clerical/administrative experience including one year supervisory experience.
• Education/experience equivalent to 1-3 above; one year of supervisory experience required; higher education may substitute partial experience per policy.

Responsibilities

• Supervise the functions of the Office Manager’s office and staff ensuring accurate requisitions and reconciliations.
• Liaise with Office of Staff Resources and Central Office on personnel issues, benefits, and related matters.
• Coordinate with utility companies to prevent shut-offs and manage arrears for the HASA center.
• Reconcile budgetary reports and coordinate with Accounts Payable and payroll staff for disbursements.
• Serve as MIS site liaison for WMS, AIRS, and FACTORs; assist staff with system access and issue resolution.

Education

Baccalaureate degree and two years clerical/administrative experience (administrative capacity or supervising staff)

Associate degree or 60 semester credits and three years clerical/administrative experience with supervisory experience

High school diploma or equivalent and four years clerical/administrative experience including supervisory experience

Education/experience equivalent to 1-3 with one year supervisory experience; substitution allowed for education with limits

Job description

NYC Department of Social Services seeks a Principal Administrative Associate II to manage the HASA Center Office Manager function, supervising clerical staff and coordinating requisitions and payroll processes.

The role requires strong oversight of personnel, payroll, and MIS systems, with liaison to Central Office and utility accounts. NYC residency is expected; 55-a program option may apply. Office hours 9:00 am–5:00 pm.