Senior Office Manager — Social Services Center Operations

Jobf0; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

HAS A, HIV/AIDS Services Administration within the NYC Department of Social Services, seeks a Principal Administrative Associate II to manage the HASA Center office. The role oversees clerical staff, payroll processing, and coordination with central offices to ensure staff records and benefits are accurate.

Under the Administrative Director, you will supervise office operations, liaise with utilities and accounts payable, and act as the MIS site liaison for key systems, ensuring efficient

Qualifications

• Bachelor degree and two years of supervisory clerical/administrative experience, or
• Associate degree and three years of clerical/administrative experience including one year supervisory
• Four-year high school diploma and four years of clerical/administrative experience including supervisory, or
• Equivalency with supervisory requirement and one year of supervisory experience.

Responsibilities

• Supervise the Office Manager’s office staff and clerical personnel to ensure accurate handling of supplies, forms, and payroll.
• Coordinate with Office of Staff Resources and Central Office on personnel issues and benefits for HASA staff.
• Liaise with utility companies to prevent shutoffs and manage budgetary reports and accountability with Accounts Payable.
• Prepare payroll sheets and monitor staff records, coordinating with Central Office and Payroll for changes and misrouted payments.
• Serve as MIS site liaison for WMS, AIRS, and FACTORs systems and troubleshoot system issues.

Education

Bachelor degree + 2 years supervisory experience

Associate degree + 3 years supervisory experience

High school diploma + 4 years supervisory experience

Education/experience equivalency with supervisory requirement

Job description

HAS A, HIV/AIDS Services Administration within the NYC Department of Social Services, seeks a Principal Administrative Associate II to manage the HASA Center office. The role oversees clerical staff, payroll processing, and coordination with central offices to ensure staff records and benefits are accurate.

Under the Administrative Director, you will supervise office operations, liaise with utilities and accounts payable, and act as the MIS site liaison for key systems, ensuring efficient