Office Manager / Bookkeeper

Method Architects; New York, Northern (NY, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Partial Medical/Dental/Vision

401(k)

paid holidays

PTO

sick time

Job summary

METHOD Architects is seeking an experienced Office Manager/Bookkeeper to support our boutique architecture and interior design studio. Reporting to the Controller and Managing Partner, you will help ensure smooth office operations and accurate bookkeeping while delivering a positive experience for our team and clients.

The ideal candidate has 3–5 years in office management, strong organizational and communication skills, and proficiency with QuickBooks and Deltek Ajera.

Qualifications

• Bachelor’s degree and 3–5 years of office management experience, preferably within a design or professional services environment.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office Suite and cloud-based file management systems.
• Bookkeeping experience; familiarity with QuickBooks and Deltek Ajera strongly preferred.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Self-directed, dependable, and able to work collaboratively within a small team.
• Authorization to work in the United States (US Citizen / Green Card holder).

Responsibilities

• Support leadership with weekly project schedule and staffing coordination.
• Manage daily studio operations, including office calendar, meeting coordination, and travel planning.
• Oversee phones, mail, packages, messenger deliveries, and incoming samples.
• Maintain a clean, organized, and well-supplied studio environment.
• Coordinate vendor services, office supply inventory, and equipment maintenance.
• Manage building access for staff and visitors.
• Assist with onboarding of new employees and track PTO and sick days.
• Organize office events, team gatherings, and occasional project photoshoots.
• Maintain well-structured digital and physical filing systems for administrative and operational documents.
• Assist the Controller with monthly client invoicing and expense tracking.
• Support basic accounting functions including QuickBooks and/or Deltek Ajera entries, reconciliations, and reporting.
• Record, track, and reconcile accounts payable and accounts receivable.
• Prepare vendor payments and support client billing and collections processes.
• Assist with monitoring office budgets and general financial organization.

Skills

Office management

Bookkeeping

QuickBooks

Deltek Ajera

Microsoft Office

Vendor management

Communication

Billing & invoicing

Education

Bachelor’s degree

Tools

QuickBooks

Deltek Ajera

Microsoft Office

Job description

About the Role:

METHOD Architects is seeking an experienced, highly organized Office Manager/Bookkeeper to support the daily operations of our boutique architecture and interior design studio. This role is essential to ensure the smooth functioning of our office, the accuracy of our bookkeeping activities, and the continued positive experience for both our team and our clients. Reporting directly to the Controller and Managing Partner, this individual will provide reliable administrative, operational, and financial support. The ideal candidate is professional, detail-oriented, and proactive, someone who understands the rhythm of a creative studio and can confidently manage a wide range of responsibilities with efficiency, confidence, and composure.

Key Responsibilities:

• Support leadership with weekly project schedule and staffing coordination.
• Manage daily studio operations, including office calendar, meeting coordination, and travel planning.
• Oversee phones, mail, packages, messenger deliveries, and incoming samples.
• Maintain a clean, organized, and well-supplied studio environment.
• Coordinate vendor services, office supply inventory, and equipment maintenance.
• Manage building access for staff and visitors.
• Assist with onboarding of new employees and track PTO and sick days.
• Organize office events, team gatherings, and occasional project photoshoots.
• Maintain well-structured digital and physical filing systems for administrative and operational documents.
• Assist the Controller with monthly client invoicing and expense tracking.
• Support basic accounting functions including QuickBooks and/or Deltek Ajera entries, reconciliations, and reporting.
• Record, track, and reconcile accounts payable and accounts receivable.
• Prepare vendor payments and support client billing and collections processes.
• Assist with monitoring office budgets and general financial organization.

Minimum Qualifications:

• Bachelor’s degree and 3–5 years of office management experience, preferably within a design or professional services environment.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office Suite and cloud-based file management systems.
• Bookkeeping experience; familiarity with QuickBooks and Deltek Ajera strongly preferred.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Self-directed, dependable, and able to work collaboratively within a small team.
• Authorization to work in the United States (US Citizen / Green Card holder).

Compensation and Benefits:

Salary Range: $55,000–$75,000, based on experience.

Benefits include Partial Medical/Dental/Vision, 401(k), paid holidays, PTO, and sick time.

Opportunities for professional development and continuing education.

A supportive, design-focused environment that values collaboration, high standards, and personal growth.

What We Value:

At METHOD Architects, we value individuals with passion, professionalism, and a drive for continuous growth. Join our team to shape projects that reflect excellence and commitment to the craft of architecture and interiors.

METHOD Architects is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive and respectful environment for all employees. We encourage qualified individuals from all backgrounds to apply, as we believe that a diverse workforce enhances creativity and innovation. Our hiring decisions are based on merit, qualifications, and business needs. METHOD Architects does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. Join us in shaping a collaborative and diverse future at METHOD Architects.