Architectural Office Manager

Urban Design Specialists LLC; California (MO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

A design firm located in California is seeking an Office Manager to coordinate administrative duties and ensure smooth office operations. Responsibilities include scheduling meetings, paying invoices, and maintaining office equipment. The ideal candidate should possess strong organizational and communication skills, alongside experience in similar roles. This position requires a high school diploma with some college preferred, and familiarity with Microsoft Office tools is essential for managing tasks efficiently.

Qualifications

• Experience as an Office Manager or in a similar position preferred.
• Understanding of office equipment, systems, and procedures.
• Skilled in Microsoft Office, Excel, and Outlook.

Responsibilities

• Maintain calendar of appointments and meetings.
• Design the office layout for efficiency and organization.
• Collaborate with HR to maintain office procedures.
• Ensure office equipment is in good working order.
• Pay and record invoices.
• Negotiate contracts with vendors and service providers.
• Maintain general office budget.

Skills

Organizational skills

Verbal communication

Written communication

Time management

Problem-solving

Attention to detail

Microsoft Office

Excel

Outlook

Education

High school diploma/GED

Some college preferred

Architectural degree preferred

Job description

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• Architectural degree if preferred