Office Manager / Bookkeeper

Core 3; Bloomington (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Core 3 is seeking an Office Manager / Bookkeeper to oversee corporate bookkeeping and daily office operations. This role handles accounting, vendor management, onboarding logistics, and customer service for internal and external stakeholders.

You will process AP/AR, reconcile statements, manage inter-company billing, and support monthly close, while coordinating office supplies, facilities, and reception coverage. Strong organization and communication are essential.

Qualifications

• Previous bookkeeping or office management experience preferred.
• Strong organizational and multitasking abilities.
• Excellent customer service and communication skills.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office and accounting software.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Review AmEx activity and allocate expenses to the appropriate property, company, or department.
• Enter AmEx receipts and reconcile statements as needed.
• Process corporate accounts payable invoices and payments.
• Manage inter-company billing and reconcile loan accounts.
• Assist monthly close and prepare financial reports.
• Oversee front desk, supervise receptionist, and provide backup coverage.
• Coordinate office supplies, equipment, and vendor services.
• Support onboarding/offboarding and maintain office records.
• Coordinate company events and maintain safety supplies.
• Assist team with administrative projects as needed.

Skills

Organizational skills

Communication skills

Customer service

Attention to detail

Independent work

Tools

Microsoft Office

Accounting software

Job description

Office Manager / Bookkeeper

Position Summary

The Office Manager / Bookkeeper oversees corporate bookkeeping functions while ensuring the office operates efficiently on a daily basis. This position manages corporate accounting, office administration, vendor relationships, employee onboarding logistics, and provides exceptional internal and external customer service.

Essential Responsibilities

Corporate Bookkeeping

• Review American Express cardholder activity as needed.
• Enter American Express receipts and allocate expenses to the appropriate property, company, or department as needed.
• Reconcile American Express statements as needed.
• Enter corporate accounts payable invoices.
• Process corporate bill payments.
• Manage inter-company billing transactions.
• Reconcile corporate loan accounts.
• Assist with monthly financial close and reporting.
• Regular review of key GL accounts.
• Review corporate A/R.

Office Management

• Order and maintain office supplies.
• Coordinate office equipment, furniture, and supply inventory.
• Prepare workstations, computers, and office equipment for new hires.
• Coordinate office maintenance and vendor services.
• Maintain office organization and common areas.
• Assist with company mail distribution and shipping.

Customer Service & Administrative Support

• Answer incoming phone calls and provide excellent customer service.
• Supervise the Front Desk Receptionist.
• Serve as backup to the Front Desk Receptionist.
• Assist team members with administrative projects as needed.

Penske Truck Operations

• Manage Penske truck reservations.
• Check trucks in and out.
• Perform light cleaning and inspections between rentals.
• Coordinate maintenance or repairs as needed.
• Work Saturdays, as needed for reservations.

Additional Office Management Responsibilities

• Maintain office vendor relationships.
• Coordinate company event and meeting logistics.
• Monitor office safety and emergency supplies.
• Assist with employee onboarding and offboarding logistics.
• Maintain office policies, forms, and administrative records.
• Coordinate office keys, access cards, and equipment inventory.
• Support leadership with administrative projects and special assignments.

Qualifications

• Previous bookkeeping or office management experience preferred.
• Strong organizational and multitasking abilities.
• Excellent customer service and communication skills.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office and accounting software.
• Ability to maintain confidentiality and work independently.