Office Manager / Book Keeper

Zyyo LLC.; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Job summary

Zyyo in New York City is seeking an Office Manager/Bookkeeper to organize the New York office and manage real estate development bookkeeping. You will coordinate administrative duties, handle financial records, and support operations across multiple cost centers.

The role requires 5+ years in office management with bookkeeping, proficiency in MS Office and QuickBooks, and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• Must have 5+ years experience in office management with bookkeeping.
• Experience in real-estate centric bookkeeping is preferred.
• Proficient in MS Office (Excel/Outlook) and QuickBooks.
• Strong organizational, time-management and problem-solving skills.

Responsibilities

• Provide ongoing administrative support to the New York office and manage daily operations.
• Maintain financial records, including AP/AR, and reconcile accounts across OpCos, partners, and vendors.
• Collaborate with departments and brief the CEO on issues and concerns.
• Manage time, deadlines, and project progress from start to completion.
• Oversee office equipment, supplies, cleaning, and repairs as needed.
• Produce income and financial accounting reports as required.
• Utilize MS Office and other business software effectively.
• Answer calls and provide excellent customer service with problem-solving.

Skills

Office management

Bookkeeping

Time management

Multitasking

Organizational skills

Education

High School diploma

Tools

Microsoft Office

Excel

Outlook

QuickBooks

Copier equipment

Job description

Zyyo is a revolutionary hospitality development and technology firm driven by a proprietary vertically integrated process. Zyyo leverages a global consortium of resources that modernizes its capabilities. Our innovative process spans 3D design, automated construction budgeting, sustainable building material solutions, market analysis and investment technology. We are able to minimize unanticipated challenges, drive efficiencies, exceed quality expectations and deliver above-market returns.

About the Job

Zyyo is looking for an Office Manager/Bookkeeper in our One World Trade Center office to organize and coordinate administrative duties and office procedures as well as bookkeeping for various real estate development cost centers and financial channels. Your role is to create and maintain a pleasant work environment and ensure a high level of organizational effectiveness. Previous experience as an office manager specializing in real-estate centric bookkeeping is desired. A successful Office Manager & Bookkeeper should have experience with a variety of office software (email, QuickBooks and Excel as well as office and conference equipment and be able to handle administrative duties. The Office manager should be able to ensure that our accounting is handled efficiently and effectively each week as well as manage the day-to-day operations of the New York office.

Responsibilities

• Provide ongoing administrative support to the New York office, driving organizational success via the management of daily operations.
• Responsible for keeping our financial records organized, including tracking accounts payable and receivable, and ensuring that each account across our numerous OpCo’s, partners, and vendors are reconciled accurately. This is an exciting opportunity to work in a high-profile location with high-profile clients to bring organizational excellence to our growing real estate development company.
• Work closely with all departments, making the CEO and other executives aware of issues and/or concerns.
• Handle matters expeditiously and proactively. Disciplined time management and follow through on projects from the start to the successful completion under tight deadlines.
• Monitor and manage office equipment, supplies, and other daily/weekly tasks as well as schedule cleaning and or repairs, and servicing as needed.
• Produce various income and financial accounting reports as needed.
• Use and understand Microsoft Office Suite and other business-focused software.
• Answer incoming calls and provide exceptional customer service using critical thinking, problem-solving, and/or forwarding callers to the appropriate department.

Qualifications

• Proven experience as an Office manager, Front office manager, or administrative assistant.
• Min. 5 years experience with bookkeeping, receipt, and payment tracking.
• Knowledge of office administrator/bookkeeper responsibilities and procedures.
• Proficient in MS Office suite including Excel and Outlook.
• Proficient in QuickBooks.
• Hands-on experience with copier equipment.
• Excellent time management skills and ability to multi-task and prioritize tasks.
• Focused attention to detail and problem-solving skills.
• Strong organizational and planning in a fast-paced deadline-intensive environment.
• Ability to think outside the box and suggest improvements.
• High School degree; additional qualifications as an Executive Assistant, Bookkeeper, and Office Manager.

Must be comfortable going into One World Trade office Monday-Friday.

• Health insurance
• Paid time off
• Vision insurance

Schedule

• Monday to Friday

Ability to commute/relocate

• New York, NY 10007: Reliably commute or planning to relocate before starting work (Required)