Office Manager, Behavioral Health

Hcbs Of Virginia Llc; Virginia Beach (VA); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Short-term disability

Life insurance

FSA/HSA options

Employee Assistance Program

Employee referral program

Equal Employment Opportunity

Job summary

Second Chances Comprehensive Services in Virginia Beach seeks an Office Manager to provide essential administrative and operational support to office and clinical staff. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks independently while maintaining professionalism in all interactions with clients, staff, and external partners.

The position involves handling scheduling, data entry, record management, and routine office operations,

Qualifications

• Proficiency with Microsoft Office Suite and data entry.
• 1+ year of clerical or administrative experience.
• Strong organizational and communication skills with attention to confidentiality.

Responsibilities

• Provide general administrative support to office and program staff.
• Serve as contact for clients, community partners, and external agencies.
• Maintain and organize records, files, and documentation.
• Support scheduling, data entry and routine operations.
• Handle office equipment and professional written/verbal communication.

Skills

MS Office

Excel

Outlook

Teams

Scheduling

Data entry

Record management

Communication

Confidentiality

Education

High school diploma

Tools

HRIS

Job description

Office ManagerLocationVirginia Beach, VirginiaPosition SummaryThe Office Manager provides essential administrative and operational support to office and clinical staff. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks independently while maintaining professionalism in all interactions with clients, staff, and external partners.Key ResponsibilitiesProvide general administrative support to office and program staff.Serve as a point of contact for clients, community partners, and external agencies both in person and by phone.Maintain and organize records, files, and documentation in accordance with organizational policies.Support scheduling, data entry, and routine office operations.Utilize office equipment including computers, multi-line phone systems, copiers, and other administrative tools.Ensure professional communication in all written and verbal interactions.Perform additional clerical and administrative duties as assigned.Qualifications & RequirementsEducationHigh school diploma or equivalent required.ExperienceMinimum of one (1) year of clerical or administrative experience in an office setting.Knowledge, Skills & AbilitiesProficient in Microsoft Office Suite, including Excel, Outlook, Teams, and calendar management/scheduling.Strong organizational, time management, and prioritization skills with the ability to manage multiple tasks and deadlines.Experience with data entry, data tracking, record management, and basic report generation.High attention to detail and accuracy in documentation, data management, and administrative tasks.Strong written and verbal communication skills with a professional and customer-focused approach.Demonstrated professionalism, discretion, and ability to maintain confidentiality of sensitive information.Experience using HRIS, database, or other business systems preferred, with the ability to quickly learn new software and technologies.Ability to work independently, adapt to changing priorities, and maintain flexibility in a fast-paced environment.Bilingual (English/Spanish or English/Tagalog) preferred.Pay: $18-$25 per hourAbout Second Chances Comprehensive ServicesSecond Chances Comprehensive Services (SCCS), a member of the SUN Behavioral Health network, provides community-based behavioral health and developmental services throughout Virginia. Through outpatient counseling, intensive in-home services, crisis intervention, mental health skill building, and community residential services, we empower children, adults, and families to achieve greater independence, stability, and well-being. At SCCS, we believe everyone deserves a second chance and are committed to delivering compassionate, person-centered care in the communities we serve.BenefitsSecond Chances Comprehensive Services, part of the SUN Behavioral Health network, offers a comprehensive benefits package designed to support your health, financial well-being, and work-life balance:Competitive paid time off (PTO)Medical, dental, and vision insurance401(k) retirement plan with company matchCompany-paid short-term disability and life insuranceFlexible Spending Account (FSA) and Health Savings Account (HSA) optionsEmployee Assistance Program (EAP)Employee referral programEqual Employment OpportunitySecond Chances Comprehensive Services is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state and federal laws.Americans with Disabilities ActApplicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.