Office Manager at Wood Orthodontics

Specialty Dental Brands; Anthem (AZ); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k)

Paid holidays

Paid time off

Job summary

Specialty Dental Brands is seeking an Orthodontic Office Manager in Anthem, AZ to oversee daily operations, scheduling, and staff coordination. You will ensure a smooth patient experience, manage billing and records, and support marketing efforts to grow the practice.

The ideal candidate brings dental/orthodontic office management experience, strong organization, and excellent communication skills to lead a collaborative team and maintain compliant, patient-focused operations.

Qualifications

• Experience managing a dental/orthodontic office is preferred.
• Strong organizational and multitasking abilities are essential.
• Excellent communication and interpersonal skills required.

Responsibilities

• Oversee daily office operations, scheduling, patient flow, and staff coordination.
• Manage appointments, treatment plans, and billing processes.
• Supervise administrative and clinical staff, including receptionists and billing personnel.
• Ensure compliance with healthcare regulations and office policies.
• Handle patient inquiries, concerns, and feedback professionally.
• Maintain accurate patient records and manage insurance claims.
• Support marketing efforts to promote the practice and increase patient engagement.
• Assist in inventory management and ordering of supplies.

Skills

Office management experience

Dental/Orthodontic setting experience

Organizational skills

Communication skills

Leadership

Attention to detail

Education

High school diploma or equivalent

Healthcare administration education (plus)

Tools

Dental/orthodontic practice management software

Job description

We are seeking a dedicated and organized Orthodontic Office Manager to oversee the daily operations of our busy orthodontic practice. The ideal candidate will be a proactive leader with excellent communication skills, ensuring a smooth patient experience and efficient office workflow. Join our team and contribute to creating a welcoming environment where patients receive exceptional care.

Key Responsibilities:

• Manage daily office operations, including scheduling, patient flow, and staff coordination
• Oversee patient appointments, treatment plans, and billing processes
• Supervise administrative and clinical staff, including receptionists and billing personnel
• Ensure compliance with healthcare regulations and office policies
• Handle patient inquiries, concerns, and feedback professionally
• Maintain accurate patient records and manage insurance claims
• Support marketing efforts to promote the practice and increase patient engagement
• Assist in inventory management and ordering of supplies

Skills and Qualifications:

• Proven experience in office management, preferably in a dental or orthodontic setting
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Knowledge of dental or orthodontic practice management software
• Familiarity with insurance billing and treatment plan presentation
• Ability to lead and motivate a team
• Attention to detail and problem-solving skills
• High school diploma or equivalent; additional education in healthcare administration is a plus

Our practice values a positive, collaborative culture focused on delivering outstanding patient care. We offer opportunities for professional growth, a supportive work environment, and competitive benefits. Join us and be part of a team committed to excellence in orthodontic care.

Why Join Us?

• Medical, Dental, Vision, and 401(k)
• Paid holidays
• Paid time off