Office Manager Assistant

Fast Track ABA Center; Katy (TX); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Job summary

Fast Track ABA Center in Katy, Texas seeks an Office Manager Assistant to ensure smooth operations and support staff communication. This role involves various administrative tasks, from scheduling and record maintenance to ensuring compliance with regulations.

Qualified candidates must have a high school diploma and be able to obtain an RBT certification within two months. Strong organizational skills and attention to detail are essential for success in this position.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Registered Behavior Technician (RBT) certification required or must obtain within 2 months of hire.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Support the Office Manager with daily operational tasks.
• Assist with scheduling and calendar coordination.
• Maintain accurate records for client and staff files.
• Support payroll-related tasks as needed.
• Help ensure compliance with internal policies and procedures.

Skills

Organizational skills

Attention to detail

Excellent communication skills

Proficiency in Microsoft Office Suite

Experience with Central Reach

Spanish language skills

Education

High school diploma

Associate or bachelor’s degree

Registered Behavior Technician (RBT) certification

Job description

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

Job Overview

The Office Manager Assistant supports daily operations to help ensure the organization runs smoothly, efficiently, and in alignment with the Center’s mission to teach children to let their light shine bright. This position assists with administrative and operational tasks, supports staff communication, maintains records, and helps coordinate schedules, supplies, and compliance-related responsibilities. Experience in ABA is preferred, but not required.

Responsibilities

• Support the Office Manager with daily operational tasks and special projects.
• Assist with scheduling, calendar coordination, and appointment updates in Central Reach.
• Help review and organize staff schedules, including BCBA, clinic, and CR schedules.
• Maintain accurate records for client files, staff files, meeting notes, and operational documents.
• Assist with client sign-in procedures and daily attendance tracking.
• Support communication with parents, staff, and leadership as needed.
• Help monitor supply needs and maintain records for purchase orders and restocking.
• Support payroll-related task, including tracking PTO, unpaid leave and attendance-related information as needed.
• Support the collection, filing, and upload of doctor’s notes and other documentation.
• Help ensure compliance with internal policies, procedures, and applicable regulations.
• Attend operational meetings, take notes, and assist with follow-up items.
• Conduct basic site checks to help identify hazards, issues, or concerns.
• Assist with opening and closing duties as needed.
• Perform other related duties as assigned.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• Registered Behavior Technician (RBT) certification required or must obtain within 2 months of hire with no exceptions.
• ABA experience preferred, but not necessary.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite preferred.
• Experience with Central Reach preferred.
• Ability to maintain professionalism and confidentiality.
• Spanish is preferred but not necessary.

Pay is $35,000 without an RBT certification but must obtain within 2 months or terminated. Pay is $40,000 with an RBT certification and must maintain certification or will be terminated.

Reports To

Operations Manager, Clinical Director, and CEO

Fast Track ABA Center is an Equal Opportunity Employer. Fast Track ABA Center aims to be an inclusive and equitable employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are made on the basis of qualifications, merit, and business need.