Office Manager Assistant

Ultimate Staffing Services; Irvine (CA); On-site; USD 28,000 - 36,000; Full time

Job summary

Ultimate Staffing Services is seeking an Office Assistant to join their client's team in Irvine, California. This contract position involves supporting daily operations, coordinating communication across teams, and managing schedules for the management team.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to work both independently and as part of a team.

Qualifications

• Previous experience in an administrative or operational support role is preferred.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.

Responsibilities

• Assisting in daily operations and ensuring smooth workflow within the department.
• Coordinating with different teams to facilitate communication and operational efficiency.
• Managing schedules, appointments, and meetings for the management team.
• Preparing reports, documentation, and presentations as required by the management.
• Handling inquiries and providing necessary information to both internal and external stakeholders.

Skills

Microsoft Office Suite

Tools

Word

Excel

PowerPoint

Job description

Position Overview

Ultimate Staffing Services is actively seeking an Office Assistant to join their client's team in Irvine, California. This is a contract role.

Responsibilities

• Assisting in daily operations and ensuring smooth workflow within the department.
• Coordinating with different teams to facilitate communication and operational efficiency.
• Managing schedules, appointments, and meetings for the management team.
• Preparing reports, documentation, and presentations as required by the management.
• Handling inquiries and providing necessary information to both internal and external stakeholders.

Qualifications

• Previous experience in an administrative or operational support role is preferred.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.

Required Work Hours

The position requires availability on Monday, Tuesday, Wednesday, and Thursday from 10am to 1pm. Must be flexible to work additional days and occasional full-time hours.

Additional Details

Pay Range: $23 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.