Administrative Assistant for Data Entry & Billing Support

Ultimate Staffing Services; San Dimas (CA); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Hybrid work schedule

Equipment provided

Reliable high-speed internet

Job summary

Ultimate Staffing Services in California seeks an organized Administrative Assistant for Data Entry & Billing Support. You will handle forms, data entry, and billing verification to keep operations running smoothly.

The role requires a Bachelor's degree, 2–4 years in admin work with billing support, and a 45 WPM typing speed with an Excel test. Hybrid work is available with occasional HQ visits in San Dimas.

Qualifications

• Bachelor's degree is required.
• 2-4 years of administrative experience, billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Responsibilities

• Process and maintain internal forms according to procedures.
• Review documents for completeness, accuracy, and required information.
• Enter and update information in internal systems; perform 10-key data entry.
• Verify pricing and billing-related information.
• Communicate professionally via email, phone, and written correspondence.
• Collaborate with supervisors to resolve administrative issues.

Skills

Data entry

Billing support

Typing 45 WPM

Administrative experience

Education

Bachelor's degree

Tools

Excel

Job description

Position Overview

Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant for Data Entry & Billing Support in California. This role is perfect for candidates with experience in administrative, clerical, office support, data entry, or billing assistance. The position requires a blend of office support, data entry, and billing verification tasks, ensuring smooth operations within the company.

Responsibilities

• Administrative, Clerical & General Administrative Duties:
• Process and maintain internal forms according to established procedures.
• Review documents for completeness, accuracy, and required information.
• Communicate professionally via email, phone, and written correspondence.
• Research and verify information using internal databases.
• Maintain organized records and documentation.
• Follow detailed office procedures and company guidelines.
• Collaborate with supervisors to resolve administrative issues.
• Support daily operational and document-processing functions.
• Ensure timely completion of assigned work and deadlines.
• Data Entry Responsibilities:
• Enter and update information in internal systems.
• Verify form details against company databases.
• Review large volumes of documents for accuracy.
• Maintain a high level of accuracy when processing information.
• Perform 10-key data entry and numerical input.
• Meet established productivity and quality standards.
• Process a high volume of electronic files and forms.
• Billing, Numerical & Analytical Responsibilities:
• Verify pricing and billing-related information.
• Perform calculations including addition, subtraction, multiplication, percentages, decimals, and fractions.
• Review billing forms for accuracy and completeness.
• Compare information against established pricing guidelines.
• Identify discrepancies and escal…
• Assist with billing-related document processing and reconciliation.

Qualifications

• Bachelor's degree is required.
• 2-4 years of administrative experience, billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Required Work Hours

Monday to Friday, 6:00 AM - 2:30 PM with a 30-minute lunch break.

Benefits

• Hybrid work schedule with occasional visits to San Dimas HQ for events or training once a quarter.
• Equipment provided.
• Reliable high-speed internet required.

Additional Details

• Salary: $24 per hour.
• This position involves around 0% travel time.

Keywords

• Hybrid
• Office Support
• Data Entry
• Billing Support

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.