Office Manager and Executive Administrative Assistant

https:/www.scheurer.org/careers/; Delaware (OH); On-site; USD 45,000 - 70,000; Full time

Job summary

An established institution is seeking a dedicated Office Manager and Executive Administrative Assistant to support the Vice President of Finance and Administration. This full-time role involves managing daily operations, facilitating communication, and ensuring quality service for stakeholders. The ideal candidate will possess strong organizational and analytical skills, along with advanced proficiency in Microsoft Office Suite. Join a collaborative team that values family and encourages professional growth while making a significant impact on the university community.

Qualifications

• 5+ years of administrative or accounting experience required.
• Strong organizational, planning, and analytical skills needed.

Responsibilities

• Manage daily operations and responsibilities of the VPFA's office.
• Facilitate communication and enhance operational effectiveness.

Skills

Organizational Skills

Analytical Skills

Communication Skills

Microsoft Office Suite

Event Management

Education

Bachelor's Degree in Accounting, Business, or Finance

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Google Tools

Job description

Ohio Wesleyan University, a selective, private, undergraduate liberal arts, residential institution founded in 1842 and located just 20 miles north of Columbus, is seeking candidates for the position of Office Manager and Executive Administrative Assistant. This is a salaried, full-time position with benefits.

The successful candidate will be joining a dedicated team comprised of hard-working, intelligent professionals. We believe in enjoying our time working together and we place family above our work obligations. We serve as examples to the University community in our interactions with our colleagues. We challenge each other to be the best we can and offer support, encouragement and advice when and where needed.

Job Summary:

The Office Coordinator and Executive Administrative Assistant for the Vice President of Finance, Administration and Treasurer has a key role in improving and optimizing the efficiency and effectiveness of the Finance and Administration Division. This role interfaces with individuals on and off campus and includes the handling of confidential and sensitive information. The Office Coordinator and Executive Administrative Assistant will assist the VPFA and FA leadership in preparation for Board of Trustee meetings and various campus meetings, including development and editing of presentation materials and logistical needs. This position will support Accounting and Budgeting, Procurement, Facilities, Human Resources and Events. This position reports directly to the VPFA.

Responsibilities and Duties:

Direct and manage the daily operations, functions and responsibilities of the VPFA’s office including confidential correspondence, event management and planning.
Proactively review the VPFA’s calendar and schedule with meticulous attention, ensuring optimal time use and prioritization.
Facilitate communication and collaboration across all levels of the division, enhancing operational effectiveness.
Serves as the primary contact representing the VPFA’s Office to the OWU community and beyond.
Ensures quality in services and an outstanding customer experience for internal and external stakeholders.
Draft and or finalize related communications while maintaining the confidentiality and accuracy of all correspondence, agreements, contracts and related files.
Provide logistical support for various Board of Trustee committees and committees of internal stakeholders. Provide travel and lodging accommodations to guests as needed.

Minimum Qualifications

The ideal candidate will possess the following:

Bachelor’s Degree in accounting, business, or finance fields. In lieu of a degree, any appropriate combination of relevant education, experience and/or certifications may be considered.
Minimum 5 years of administrative or accounting experience.
Strong administrative, organizational, planning and analytical skills; high degree of accuracy, timeliness and attention to detail.
Excellent oral and written communication skills.
Advanced Microsoft Suite experience including PowerPoint, Word, and Excel. Experience with Google tools beneficial.
Highly developed interpersonal skills with a professional yet accessible demeanor.

Factors contributing success:

The ability to manage multiple priorities while adhering to deadlines.
Clearly and concisely communicating the needs of the VPFA to direct reports and monitoring work progress through completion.
Maintaining a positive rapport and collegial relationships with administrators, faculty, staff and peers.
Tactfully and professionally expressing your opinion on relevant matters affecting the Finance and Administration Division and University.
Applicants are encouraged to submit a cover letter that addresses the applicant’s qualifications for the position.
Applicants who move forward in the search process will need to provide a list of three professional references with complete contact information.
Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States on a full-time and indefinite basis.