Senior DoD Office Manager & Executive Support

Tatitlek Corporation; Northern (KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

The Tatitlek Corporation is seeking an Office Manager (Advanced) to perform and lead mid-executive level administrative tasks in a DoD environment. The role requires independent work and team leadership to support agency operations on-site in Kentucky.

Candidates should have a BA/BS with 4 years of experience, or equivalent combinations, and be expert in executive-level correspondence, information security handling, and Microsoft Office tools.

Qualifications

• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years’ experience in administrative/business field -OR- HS Diploma or equivalent and 10 years’ administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS-15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining to administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills.

Responsibilities

• General Administrative Support.
• Access Control.
• Travel Support.
• Correspondence Support.
• Correspondence Management Support.
• Meeting Support.
• Meeting Attendance.
• Support in Communicating Policy and Guidance.
• Monitor Training and Education.
• Support the In-Processing of Functional Matrix Staff.
• Command Suite Receptionist.
• Other duties as assigned.

Skills

Executive support

Administrative leadership

Communication skills

Microsoft Office

Education

BA/BS in administrative/business field

AA + 6 years administrative/business field

HS Diploma or equivalent + 10 years administrative/business field

Tools

DoD task management systems

Job description

The Tatitlek Corporation is seeking an Office Manager (Advanced) to perform and lead mid-executive level administrative tasks in a DoD environment. The role requires independent work and team leadership to support agency operations on-site in Kentucky.

Candidates should have a BA/BS with 4 years of experience, or equivalent combinations, and be expert in executive-level correspondence, information security handling, and Microsoft Office tools.