Vice President, Office Management / Operations

QUICK USA, Inc.; Phoenix (AZ); On-site; USD 150,000 - 160,000; Full time

Job summary

A leading semiconductor manufacturing company is seeking a hands-on Vice President of Office Management / Operations in Phoenix, AZ. This role involves overseeing administrative and operational functions, supporting business growth, and acting as a strategic bridge between U.S. operations and Japan headquarters. Candidates should have at least 10 years of experience, bilingual in Japanese and English, and strong financial acumen. The role offers competitive compensation in the range of $150K-$160K.

Qualifications

• Minimum 10+ years of experience in office management or operations.
• Experience in semiconductor, manufacturing, or industrial sectors preferred.
• Strong understanding of U.S. business practices and labor laws.

Responsibilities

• Oversee all office management and administrative functions.
• Lead cross-functional teams and establish operational policies.
• Manage budgeting and ensure compliance with U.S. regulations.

Skills

Bilingual in Japanese and English

Leadership experience

Organizational skills

Financial acumen

Problem-solving skills

Job description

Vice President, Office Management / Operations

About the Company

A leading Japanese semiconductor manufacturing equipment company is seeking a highly experienced and hands‑on Vice President of Office Management / Operations to oversee and optimize all administrative, operational, and office management functions in the U.S. organization.

About the Role

This role will be responsible for ensuring smooth day-to-day operations, supporting business growth, and acting as a strategic bridge between U.S. operations and headquarters in Japan.

Responsibilities

• Oversee all office management and administrative functions, including facilities, procurement, vendor management, and general operations
• Lead and manage cross-functional teams (HR, Admin, Accounting/Finance support, IT coordination)
• Establish and improve operational policies, procedures, and internal controls
• Manage budgeting, cost control, and financial oversight in coordination with finance teams
• Ensure compliance with U.S. regulations, company policies, and corporate governance standards
• Act as a key liaison between U.S. office and Japan headquarters, ensuring alignment and effective communication
• Support executive leadership with strategic planning, reporting, and operational execution
• Oversee HR-related functions including recruiting coordination, employee relations, and performance management support
• Drive process improvements and operational efficiency initiatives
• Manage external partners such as legal counsel, accounting firms, and service providers
• Oversee office expansion, relocation, or facility projects as needed

Qualifications

• Bilingual in Japanese and English (business level or higher)
• Minimum 10+ years of experience in office management, operations, or general management roles
• Experience in semiconductor, manufacturing, or industrial sectors strongly preferred
• Proven leadership experience managing teams and cross-functional operations
• Strong knowledge of U.S. business practices, labor laws, and compliance requirements
• Experience working in or with Japanese companies and understanding of Japanese corporate culture
• Excellent organizational, problem-solving, and decision-making skills
• Strong financial acumen (budgeting, P&L understanding preferred)
• Ability to operate both strategically and hands‑on in a fast‑paced environment

Pay range and compensation package

150K-160K

Working Hours

8:00-17:00

Working Location

Phoenix, AZ

Holidays

Saturdays, Sundays, and National Holidays