Office Manager/Administrative Assistant

Feed Energy; Pleasant Hill (IA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life & disability

401k match

Continuing education

Annual bonuses

Wellness reimbursements

Paid holidays

Job summary

Feed Energy, a company at the intersection of feed, fuel, and agriculture, seeks an organized Office Manager & Administrative Assistant for its Pleasant Hill, Iowa headquarters. This role is the central hub for visitors, employees, and vendors, ensuring smooth day-to-day operations and supporting senior leaders and the Board.

Responsibilities include handling office operations, HR records, employee events, calendars, travel, and vendor coordination, while fostering a positive, professional

Qualifications

• Minimum of 2 years of administrative, office management, executive support, or related experience.
• Valid and unrestricted driver’s license.
• Ability to pass a pre-employment background check and drug screening.
• Excellent written and verbal communication skills."

Responsibilities

• Serve as the first point of contact for visitors, employees, vendors, and callers.
• Manage daily headquarters office operations to maintain a professional, organized environment.
• Coordinate office supplies, mail services, deliveries, building access, and facility needs.
• Partner with vendors to address maintenance, repairs, and office improvements.
• Oversee conference room scheduling, travel arrangements, and meeting logistics.
• Provide administrative support to CEO, Extended Leadership Team, and Board of Directors.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Independent worker

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Who we are and what we value:

Feed Energy works at the intersection of feed, fuel, and agriculture, building a nearly four-decade legacy of stewardship across the industries we serve. We support how America nourishes its people and powers its economy. Our team is made up of growth-minded individuals dedicated to transforming global practices in feeding and fueling. We create circular economies through sustainable, low-carbon products and processes. Join us if you are looking for a dynamic environment where you can help shape a more sustainable future.

Description

Feed Energy works at the intersection of feed, fuel, and agriculture, building a nearly four-decade legacy of stewardship across the industries we serve. We support how America nourishes its people and powers its economy. Our team is made up of growth-minded individuals dedicated to transforming global practices in feeding and fueling. We create circular economies through sustainable, low-carbon products and processes. Join us if you are looking for a dynamic environment where you can help shape a more sustainable future.

We help feed the world by providing safe, energy-based nutrition solutions.

Creativity

• Stewardship
• Impact
• Integrity
• Healthy Relationships

What We Are Looking For

We are seeking a highly organized, proactive, and service-oriented professional to serve as the Office Manager & Administrative Assistant for our Pleasant Hill headquarters. This role is the central hub of our office, serving as the first point of contact for guests, employees, and vendors while ensuring the day-to-day operations of the office run smoothly and efficiently. The ideal candidate enjoys balancing a variety of responsibilities, from managing office operations, facilities, supplies, and vendors to providing administrative support for senior leaders and the Board of Directors. This individual will also support Culture & Talent initiatives, HR record management, while helping plan employee events and engagement activities that strengthen our company culture. Success in this role requires strong organizational skills, attention to detail, professionalism, discretion with confidential information, and the ability to build positive relationships across all levels of the organization. As a trusted resource for our headquarters team, this person takes ownership, anticipates needs, and consistently delivers exceptional support and service.

This position will be on site at our office in Pleasant Hill, Iowa. With occasional travel to our other plants as needed.

What You Will Do

• Serve as the first point of contact for visitors, employees, vendors, and incoming calls
• Manage daily headquarters office operations to maintain a professional, organized, and welcoming environment
• Coordinate office supplies, mail services, deliveries, building access, and facility-related needs
• Partner with vendors and service providers to address maintenance, repairs, and office improvement projects
• Oversee conference room scheduling, meeting preparation, office workspace setup, and company vehicle checkout
• Maintain organized physical and electronic filing systems and company records
• Provide administrative support to the CEO, Extended Leadership Team, and Board of Directors
• Coordinate executive calendars, travel arrangements, expense reports, meeting logistics, and presentation materials
• Assist with Board meeting communications, scheduling, documentation, and follow-up activities
• Support onboarding and offboarding activities in partnership with the Culture & Talent team
• Help maintain accurate HR records and employee documentation
• Coordinate employee engagement initiatives, wellness activities, and company culture programs
• Plan and execute employee events, recognition activities, outings, and company celebrations
• Manage event budgets, vendors, catering, invitations, logistics, and event setup
• Lead or support special projects and other administrative initiatives as assigned

What we provide, because we care!

• Full benefit package including medical, dental, vision, life and disability
• Generous 401k match (up to 6%)
• Continuing education
• Annual bonuses based on individual and company performance
• Wellness reimbursement up to $300 a year
• 8 Paid Holidays

Requirements

• High school diploma or GED required
• Minimum of 2 years of administrative, office management, executive support, or related experience
• Valid and unrestricted driver's license
• Ability to pass a pre-employment background check and drug screening
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Ability to handle confidential and sensitive information with discretion and professionalism
• Ability to work independently while collaborating effectively across departments
• Experience coordinating meetings, events, travel arrangements, or executive support activities preferred
• Ability to work onsite at the Pleasant Hill headquarters five days per week

Applicants must be legally authorized to work in the United States without the need for current or future employer-sponsored visa support. The company will not sponsor employment visas at this time.