Administrative Assistant & Office Manager

Ferche Millwork; Minnesota; On-site; USD 50,000 - 55,000; Full time

Job summary

Ferche Millwork in Rice, MN seeks a versatile administrative professional to support the CEO, manage day-to-day office operations, and assist with marketing execution, including social media management. This hybrid role combines administrative support, office management, and marketing assistance, requiring organization, reliability, and strong follow-through with minimal oversight.

Ideal candidates will have 2–4+ years in related roles, an associate degree, advanced MS Office proficiency, and

Qualifications

• 2-4+ years in Administrative Assistant / Office Manager roles, ideally in manufacturing or industrial environment.
• Associate's or equivalent experience.
• Proven ability to manage calendars, travel, and meeting logistics.
• Strong MS Office skills including mail merge and presentation decks.

Responsibilities

• Own CEO calendar, travel, and meeting logistics; anticipate conflicts.
• Triage and draft responses to CEO correspondence; flag matters for CEO judgment.
• Prepare, format, and proofread memos and external correspondence.
• Coordinate cross-functional meetings with Ferche leadership and stakeholders.
• Manage confidential HR and personnel records with discretion.
• Oversee day-to-day office operations and front-office coverage.
• Support social media content creation, scheduling, and posting.
• Maintain brand consistency across internal and external materials.

Skills

Advanced Microsoft Office

Excellent written communication

Strong prioritization

Self-directed

Education

Associate's degree

Tools

Canva

ERP system

HR/payroll platforms

Quoting systems

Job description

Position Summary

This role provides administrative support to the CEO, manages day-to-day office operations, and supports basic marketing execution, including social media management. It combines three related functions - administrative support, office management, and marketing support - into one accountable seat, reducing coordination overhead and freeing up the CEO's time for higher-value work. The right hire is organized, dependable, and comfortable owning tasks and follow-through with minimal oversight.

Core Responsibilities

Administrative Support to the CEO

• Own and proactively manage the CEO's calendar, travel, and meeting logistics - anticipate conflicts before they occur, not after.
• Triage and draft responses to CEO correspondence (email, mail, and internal requests); flag only what genuinely requires his judgment.
• Prepare, format, and proofread business updates, internal memos, and external correspondence to a polished, error-free standard.
• Coordinate cross-functional meetings with Ferche leadership and Hoffmann Family of Companies stakeholders, including agendas and follow-up tracking.
• Manage confidential information (HR and personnel records, company documents) with discretion and sound judgment.

Office Management

• Own day-to-day office operations at the Rice, MN facility: supplies, vendor relationships, equipment, and facilities issues - resolved without escalation to the CEO whenever possible.
• Manage front-office coverage, visitor experience, and general company inquiries.
• Plan and execute internal events, employee recognition activities (e.g., anniversary and milestone celebrations), and company meetings.
• Maintain office administrative systems (filing, records retention, supply budgets) and identify opportunities to streamline them.

Marketing & Communications Support

• Execute Ferche's social media calendar - content creation, scheduling, and posting across company platforms.
• Support new product launches, sales collateral, and marketing one-pagers in coordination with the sales and leadership team.
• Maintain brand consistency (logo usage, color, typography) across all internal and external materials per company brand standards.
• Draft internal communications, newsletters, and announcements on behalf of the CEO.
• Track basic engagement metrics on marketing activity and report results - not just activity, but what's working.

Documentation & Correspondence

• Draft, format, and finalize letters, memos, policy documents, and reports as directed by the CEO.
• Maintain templates and document standards so materials produced by any team member are consistent.
• Support HR and operational documentation (handbooks, policy updates, incentive plan materials) in coordination with HRand Finance.

Required Qualifications & Skills

Experience & Education

• 2-4+ years in an Administrative Assistant, Office Manager, or equivalent hybrid administrative/marketing role, ideally in a manufacturing or industrial environment.
• Associate's or equivalent experience.

Technical Skills

• Advanced Microsoft Office proficiency - Word, Excel, PowerPoint, Outlook - including mail merge, formatting complex documents, and building presentation decks.
• Working knowledge of social media platforms (Facebook, Instagram, LinkedIn) and basic content/design tools (Canva or similar).
• Comfortable learning company-specific tools (ERP, quoting systems, HR/payroll platforms) as needed.

Core Competencies

• Excellent written communication - this role drafts on the CEO's behalf and must match his voice and standards.
• High discretion and judgment with confidential and sensitive information.
• Strong prioritization skills - able to triage competing demands from the CEO, office operations, and marketing without dropping any.
• Self-directed and comfortable owning outcomes with minimal oversight once expectations are set.

Compensation

$50,000-$55,000 annually, based on experience, plus a full benefits package