Office Manager/Admin The Gathering Baptist Church

Midwestern Baptist Theological Seminary; Independence, Northern (MO, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Midwestern Baptist Theological Seminary on Noland Road Campus in Independence, MO, seeks a full-time Office Manager/Admin to oversee weekly administrative operations and financial processes on-site.

The role coordinates with MyXP for accounting, offerings, and invoices, and supports the pastoral team in translating ministry plans into administrative action.

Qualifications

• High school diploma or equivalent required; additional business or administration training preferred.
• Proficient with Google Workspace and financial software.
• Experience in bookkeeping or financial administration preferred.
• Strong organizational and communication skills with attention to detail.
• Experience in church ministry or nonprofit administration preferred.

Responsibilities

• Answer calls Monday–Friday, 8:00 AM–4:30 PM and route messages.
• Primary contact for MyXP accounting services and manage offerings.
• Coordinate deliveries and building access for staff and guests.
• Maintain office supplies and distribute Bible study materials.
• Maintain calendars and office records.
• Coordinate building requests and communicate facility needs.
• Collect and distribute guest information to pastoral team.
• Assist with membership records and background checks for volunteers.
• Coordinate and supervise office volunteers.
• Perform other administrative duties as assigned by pastoral team.

Skills

Google Workspace

Financial software

Organizational skills

Attention to detail

Communication skills

Education

High school diploma

Tools

Accounting software

Job description

We are looking for a full-time Office Manager/Admin to serve at our Noland Road Campus in Independence Missouri.

Position Description

The Office Manager / Admin Assistant is a full-time in-person or on-site position responsible for overseeing the
church’s weekly administrative operations and financial administrative processes, ensuring that tasks are completed
accurately, efficiently, and in a timely manner. This position serves as the primary contact with MyXP, our accounting
services provider, to ensure that financial information, offerings, and invoices are accurately collected and
documented.
This position also serves as a primary administrative point of contact for the church, working closely with the pastoral
team and ministry leaders to keep information organized and followed through. The Office Manager / Admin Assistant
participates in weekly pastoral staff meetings and helps translate ministry plans and priorities into administrative
action.

Essential Job Functions

1. 1. Answer incoming phone calls Monday through Friday, 8:00 AM to 4:30 PM, directing calls to the appropriate
   person and taking and distributing messages as needed. Be present and available during office hours to open
   doors for deliveries, ministries, and guests at our Noland Campus location.
2. 2. Serve as the primary contact for MyXP (accounting services), collecting receipts and counting offerings to
   ensure accurate reporting.
3. 3. Coordinate deliveries and provide building access for appropriate personnel, ministries, and guests at both
   campuses.
4. 4. Maintain office supplies and equipment, and coordinate ordering and distribution of Bible study materials for
   classes and small groups.
5. 5. Maintain calendars, administrative records, and office systems.
6. 6. Coordinate building request forms and communicate facility needs to appropriate staff.
7. 7. Collect and distribute guest information from Sunday services to the pastoral team for follow-up.
8. 8. Assist with the administration of membership records and background checks for ministry volunteers.
9. 9. Coordinate and supervise office volunteers as needed.
10. 10. Perform other administrative duties as assigned by the Pastoral Team.

Qualifications

1. 1. Displays a growing relationship with Jesus Christ.
2. 2. High school diploma or equivalent; additional education or training in communications, business, or
   administration is preferred.
3. 3. Comfortable using modern technology and office software, including Google Workspace and financial
   software.
4. 4. Bookkeeping or financial administration experience preferred, such as financial administration, auditing, or
   related responsibilities.
5. 5. Strong organizational, analytical, and problem-solving skills, with exceptional attention to detail, the ability to
   multitask, and a self-motivated approach to managing multiple responsibilities. Demonstrates initiative and
   reliability, with strong written and verbal communication skills and the ability to maintain accurate records.
6. 6. Exhibits the biblical standards of honesty, integrity, confidentiality, and a servant’s heart, both personally and
   professionally.
7. 7. Experience in church ministry or nonprofit administration preferred.

Organizational Relationships

1. 1. Reports directly to the Preaching Pastor, who oversees the pastoral staff.
2. 2. Works closely with the Pastoral Team on day-to-day administrative and ministry support.
3. 3. Works closely with ministry leaders to facilitate timely, accurate communication.
4. 4. Works with the Church Clerk and appropriate staff on membership and church records.
5. 5. Maintains ongoing communication with MyXP regarding administrative and financial matters.

Tagged as: office manager/admin/finance