Office Manager / Accounts Payable Specialist

Network Optix; Walnut Creek (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

An innovative firm is seeking an Office Manager / Accounts Payable Specialist to enhance workplace efficiency and support operational excellence. This role involves maintaining a vibrant office atmosphere, managing vendor relationships, and ensuring seamless administrative processes. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills. Join a rapidly growing team dedicated to transforming video technology and enjoy competitive compensation, employer-sponsored health coverage, and a collaborative culture. If you're a proactive problem-solver passionate about making a difference, this opportunity is perfect for you.

Benefits

Competitive compensation

Paid time off

On-site work

Employer-sponsored health coverage

Qualifications

• 2+ years of experience in office management or administrative support.
• Proficient in Google Workspace and customer service.

Responsibilities

• Manage office operations and maintain a welcoming environment.
• Handle accounts payable and vendor relations.

Skills

Office Management

Accounts Payable

Customer Service

Google Workspace

Communication Skills

Organizational Skills

Problem Solving

Education

High School Diploma

Associate's Degree

Tools

Bill.com

Expensify

Job description

Office Manager / Accounts Payable Specialist

Network Optix (Nx) is a global powerhouse in video software development, driven by a mission to empower the creation of intelligent video-based solutions and products capable of converting video into actionable data. Over a decade in the making, the Network Optix Enterprise Video Operating System helps innovative organizations rapidly and affordably build world-class, custom-tailored, enterprise-scale video products and solutions.

Nx is headquartered in Walnut Creek, California with additional locations in Burbank, California, Portland, Oregon, Belgrade, Serbia Taipei, Taiwan, and regional teams distributed across the globe. Recognized on the Inc 5000 Fastest Growing Companies list for 9 years running, we are committed to expanding our teams cross-functionally and globally.

Network Optix aims to power the world’s most intelligent video solutions, with the ultimate goal of carving a path toward revolutionizing the landscape of video technology and transforming how we perceive the world around us.

Nx is growing our Bay Area presence. The Walnut Creek office is our headquarters and newest location. We are looking for an upbeat, motivated, self-starter with exceptional communication skills, attention to detail and the ability to own tasks and projects end-to-end.

Reporting to the VP of Operations, you will be the Administrative Coordinator. Your passion for making the office a great place to be and a smooth sailing ship will promote a seamless place to work at. You have the ability to shift gears at a moment's notice to solve a variety of issues and also have a strong ability to think proactively in order to implement appropriate solutions.

What you’ll be doing

Office Operations & Facilities

• Maintain a clean, welcoming, and well-stocked office environment by managing inventory, supplies, snacks, and workspace organization.
• Handle incoming mail and deliveries, as well as outgoing mail and shipments, ensuring they are sorted and delivered promptly to the appropriate recipients.
• Serve as the primary point of contact for third-party vendors and building services, including maintenance, janitorial, landscaping, plant care, and other facility-related needs.
• Conduct research to inform office supply purchasing decisions, track inventory levels, and maintain relationships with vendors to ensure smooth office operations.
• Identify inefficiencies within office operations and collaborate with departments such as HR, Finance, and IT to implement process improvements and optimize workflows.
• Oversee office safety and ensure compliance with health and safety regulations, including managing safety protocols such as safety drills, first aid procedures, and other workplace safety initiatives.

Workplace Experience

• Ensure a seamless and positive workplace experience by greeting and assisting visitors with professionalism and enthusiasm, manage building access through digital systems, and ensure every guest interaction is welcoming, seamless, and aligned with our brand.
• Assist with new hire onboarding logistics, including coordinating equipment shipments, preparing welcome kits, setting up workstations, and managing building access through digital systems.
• Plan and execute both on-site and off-site events such as team offsites, employee celebrations, internal meetings and company-wide gatherings by overseeing logistics, managing catering, booking venues, and providing on-the-ground support.
• Collaborate closely with the People Team to create and support initiatives that boost employee engagement and enhance the overall workplace experience.

Administrative Support

• Manage the business phone line, ensuring calls are promptly directed to the appropriate person or department.
• Prepare, coordinate, and track domestic and international shipments and deliveries of equipment, company materials, and other operational assets.
• Provide general administrative support such as scanning, printing, filing, and responding to day-to-day office needs.
• Assist internal teams, including HR, Finance, and others, with ad-hoc administrative tasks and operational support.

Accounts Payable

• Review, code, and process invoices through platforms like Bill.com, ensuring proper documentation, accuracy, and timely payment.
• Support vendor relations by researching and resolving invoice discrepancies and responding to inquiries regarding payment status.
• Support the employee expense reporting process using platforms like Expensify to ensure accuracy, completeness, and policy compliance of expense report submissions.
• Collaborate closely with the Accounting team to ensure financial integrity and identify opportunities for process improvements and efficiency.

What we’re looking for

• 2+ years of practical experience in office management, operations, or administrative support in a front-facing role involving direct interaction with clients, guests, or employees.
• 2+ years practical experience with accounts payable (AP) processing in a corporate environment, including bookkeeping, accounts payable, or expense report processing.
• Demonstrated proficiency in administrative applications such as Google Workspace.
• A strong customer service orientation with a focus on delivering exceptional experiences for both employees and guests.
• Self-starter with strong organizational and multitasking skills.
• Able to work independently with a proactive and solution-oriented mindset.
• Strong decision-making skills focused on driving efficiency and continuous improvement.
• Excellent attention to detail, with a focus on accuracy and consistency.
• Excellent verbal and written communication skills.
• Ability to come into the office daily (M–F) and respond to occasional off-hours needs.
• Valid driver’s license and reliable transportation for local errands.
• Ability to lift and carry objects weighing up to 25 pounds. Candidates should be capable of performing physical tasks such as standing or sitting for extended periods, lifting, bending, and moving items safely and efficiently.

Will be a plus

• Background in the tech industry, startups, or high-growth corporate environments.
• Ability to speak and understand Spanish or Russian.

What we offer

• Competitive compensation
• Paid time off
• On-site work in our brand-new, comfortable office
• Employer-sponsored health coverage
• Working with top industry experts in our international team

The position is an on-site role in the office located in Walnut Creek, CA.

Base pay range

$60,000 - $90,000 USD

Network Optix is an equal opportunity employer committed to diversity and inclusion in the workplace. We celebrate the diversity of our workforce, which includes people of all cultural, national, racial, gender identities, and those who have served in the military. We strive for an environment where creativity and collaborative growth thrive. If you have a disability or special need that requires accommodation, please let us know.

Interested in building your career at Network Optix? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

First Name *

Last Name *

Email *

Phone

Resume/CV *

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Are you legally authorized to work in the United States? * Select...

Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? * Select...

Will you be able to reliably commute to this job's location every day? * Select...

Please add a link to your LinkedIn profile *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Network Optix’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Voluntary Self-Identification of Disability

Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Disability Status Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.