Office Manager (53025)

Diamond Baseball Holdings; California (MO); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Manager to support various administrative functions within the baseball operations. This role involves assisting the Club General Manager, managing payroll for seasonal staff, and ensuring compliance with HR policies. The ideal candidate will have strong organizational skills, a background in office environments, and proficiency in Microsoft Office. Join a dynamic team where your contributions will help streamline operations and enhance the overall efficiency of the club's activities.

Qualifications

• Experience in an office environment with administrative support.
• Familiarity with accounting principles and processes.

Responsibilities

• Assist in day-to-day activities and manage payroll for seasonal employees.
• Handle bank deposits and invoice generation for club partnerships.

Skills

Microsoft Office

Organizational Skills

Accounting Principles

Attention to Detail

Multitasking

Education

Associate or Bachelor's Degree

Job description

Summary Of Responsibilities

The Office Manager assists the Club General Manager and Administrative offices, as well as Corporate Finance & Human Resources, with various tasks necessary for baseball office operations. The tasks may include, but are not limited, facilitating gameday cash requirements, generating invoices for the club, making bank deposits either remotely or in person, assisting with seasonal payroll onboarding and processing, and answering general questions. This position may also assists with special projects and game day operations.

Essential Functions Of The Job

• Assist the Club General Manager in day-to-day activities
• Provide assistance to Corporate Finance by handling activities such as bank deposits, gameday cash operations (as applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors and customers
• Help staff with time and expense reimbursement submissions
• Work with regional finance team to complete month-end close tasks
• Manage onboarding and processing payroll for seasonal employees and ensure compliance with all relevant trainings and policies
• Act as the I-9 Agent for all seasonal and front office staff; ensuring 100% compliance
• Escalates local HR queries to the Corporate HR team as required
• Create invoices for the billing of Club partnerships
• Track and submit monthly sales commissions for front office staff
• Assists with the collections of past due receivables
• Bill Major League Baseball affiliate and maintain close relationships
• Preparation and reporting of sales taxes
• Managing credit card tracking for receipts and coding
• Reporting and tracking of non-gameday and gameday analysis
• Order, organize, and ensure all office supplies are on hand and that all office machinery are in good working order
• Create relationships with local community partners who supply office and business services or products
• Manage and ensure timeliness with rent and other required payments
• Provide reports from various systems to GM to make business decisions
  
  

Experience And Qualifications

• Associate or Bachelors degree preferred but not required
• Experience in an office environment
• Experience and knowledge of Microsoft Office, including Excel
• Proven administrative experience supporting multiple people and departments
• Experience working in an accounting environment and basic understanding of accounting principles
• Excellent organizational skills, attention to detail and ability to multitask
• Ability to maintain confidentiality and professionalism