Office Manager - $33.65 - $43.27 per hour

7Seventy Recruiting; United States; Remote; USD 46,356 - 59,608; Full time

Job summary

A recruiting company is seeking a highly experienced Senior HVAC Office Manager to join their remote team. This position involves overseeing multiple HVAC contractors' administrative operations and using AI tools to streamline workflows. The ideal candidate will have a strong understanding of HVAC operations and proven experience in office management, particularly within small businesses. This full-time role requires excellent communication skills and the capacity to work independently in a dynamic environment.

Qualifications

• Proven experience in HVAC office management, especially within small businesses.
• Strong understanding of HVAC operations and industry-specific challenges.
• Clear communication skills and the ability to build strong remote relationships.

Responsibilities

• Oversee administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service.
• Use AI-driven tools to improve workflows and support business growth.
• Adjust workflows and communication styles based on the needs of each contractor.

Skills

HVAC office management

Communication skills

Multitasking

Technology integration

Tools

QuickBooks

Jobber

HouseCall Pro

ServiceTitan

Job description

Senior HVAC Office Manager

Base pay range: $33.65/hr – $43.27/hr. This range is provided by 7Seventy Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Overview

We are looking for a highly experienced Senior HVAC Office Manager to join our remote team. In this role, you will support multiple HVAC contractors by managing their administrative operations and using AI-powered tools to streamline workflows. You will be a trusted partner who understands HVAC business challenges and helps owners achieve growth, efficiency, and better work‑life balance.

What You Will Do

• Oversee administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service
• Use AI‑driven tools to improve workflows and support business growth
• Share HVAC industry insights with the product team to enhance AI solutions
• Help contractors implement tools and processes to improve operational efficiency
• Adjust workflows and communication styles based on the needs of each contractor

You're a Great Fit If You Have

• Proven experience in HVAC office management, especially within small businesses
• A strong understanding of HVAC operations and industry-specific challenges
• Hands‑on experience with QuickBooks, Jobber, HouseCall Pro, ServiceTitan, or similar tools
• Excellent organization and multitasking skills
• Clear communication skills and the ability to build strong remote relationships
• Comfort with technology and enthusiasm for integrating AI into daily workflows
• The ability to work independently in a dynamic, evolving environment

Nice‑to‑Have

• Experience supporting multiple businesses at once
• Strengths in workflow optimization and process improvement
• Interest in or experience with AI tools

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Functions

Administrative, Customer Service, and Project Management

Industries

Information Services, Construction, and Consumer Services