Office Manager

National EWP; Woodland (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

National EWP is seeking a qualified, full-time Office Manager for our Woodland, CA office to support administrative functions and coordinate activities at the California Field Office.

Duties include C-suite support, document management, OneDrive organization, travel scheduling, expense reporting, and maintaining filings and licenses.

The role requires strong communication, excellent time management, and a detail-oriented approach to keep operations running smoothly in a fast-paced environment.

Qualifications

• Proven administrative experience is required.
• Excellent verbal and written communication skills.
• Strong time-management abilities and prioritization.
• Attention to detail and problem-solving skills are essential.
• Proficiency with Microsoft Word and Outlook is required.

Responsibilities

• Provide C-suite executive support and assist administrative leadership.
• Assist with organization of documents, scanning, and filing; manage OneDrive as needed.
• Coordinate travel, scheduling, and calendar management; assist with expense reporting.
• Assist the Administrative Services Manager with special projects and office tasks.
• Maintain and organize annual filings, licensing, and office records.

Skills

Administrative experience

Communication

Time management

Attention to detail

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

24 days ago Requisition ID: 1072

Salary Range: $30.00 To $35.00 Hourly

Position Overview

National EWP is seeking qualified candidates for a full-time Office Manager for our Woodland, CA office. The Office Manager will support and help facilitate company administrative functions, specifically related to the California Field Office.

Duties may include, but are not limited to the following:

National EWP Operations

• C-Suite Executive support
• Special projects related to Administrative and Leadership Groups
• Assist with the organization of company-related items (document scanning, filing, OneDrive management, etc.)
• Assist Office Managers or other Administrative Assistants as directed by the Administrative Services Manager
• Assist the Administrative Services Manager with small company projects and duties (locally)

Operations

• Backup for field travel for operations, scheduling, calendaring, and special projects
• Assist with expense reporting for field travel cards
• Conference call scheduling, support, and note-taking
• Act as backup for auditing payroll and time entry approvals
• Maintain/manage annual filings and licensing

Leadership Team

• Complete and submit expense reports weekly for the Leadership Team
• Assist the Administrative Services Manager with the coordination of meetings
• Assist with travel and transportation as needed
• Direction from the Administrative Services Manager on special projects

CA Office Support/Windmill Vineyards

• Open/close office
• Manage repairs, inspections, and services for the office
• Sort mail, coordinate outgoing packages, and receive incoming shipments
• Order and restock kitchen, supply room, conference room, and gym
• Manage building tours and incoming guests
• Manage at once projects from the CEO
• Maintain equipment list for small companies
• Coordinate with new and existing vendors on services
• At once projects as directed by the Administrative Services Manager

Vineyard Office

• Manage bi-weekly inventory of supplies
• Order/restock supplies
• Coordinate tours as requested
• Manage at once projects for events and property use
• Coordinate/Manage services and repairs for event building

Qualifications

• High school diploma or equivalent required
• Proven administrative experience required
• Proficiency in Microsoft Word and Outlook required
• Knowledge of office management systems and procedures required
• Strong verbal and written communication skills required
• Excellent time-management skills and the ability to prioritize work required
• Attention to detail and problem-solving skills required