Office Manager

Cramer Fish Sciences; West Sacramento (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Cramer Fish Sciences seeks an Office Manager to provide executive support and manage daily operations in West Sacramento. The role involves coordinating among HR, Finance, and IT, making it essential for a candidate with strong administrative skills and a dynamic work approach. Benefits include a competitive salary, employee ownership, and comprehensive health coverage.

Benefits

100% employer-paid medical, dental, and vision coverage

Life insurance and long-term disability coverage

Generous paid time off policies

Company 401(k) retirement plan with 3% match

Qualifications

• Minimum of 2 years of experience in administrative support or office coordination.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office is crucial.

Responsibilities

• Manage executive calendars and communications for the President.
• Oversee general office operations and coordinate maintenance for facilities.
• Support HR functions including onboarding and training.

Skills

Organizational Skills

Time Management

Communication

HR Processes

IT Troubleshooting

Education

Associate degree

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Job description

Cramer Fish Sciences (CFS) is seeking an Office Manager to join our West Sacramento, CA team!

This pivotal role provides high-level executive support to our President and helps ensure the smooth, day-to-day operations of our West Sacramento office. This position also offers opportunities to support the Genidaqs Lab (also in West Sacramento) and collaborate with our corporate Business Support Team in Portland, OR.

The Office Manager plays a key on-site role-managing executive calendars and communications, coordinating daily office operations, and providing cross-functional support in HR, Finance, IT, and facilities. This is a great opportunity for someone with a strong administrative background who is ready to step into an Office Manager role or grow into broader responsibilities over time. It's ideal for someone who thrives in a dynamic, fast-paced environment where no two days are the same.

HOW TO APPLY:

Please visit our Careers Page to apply: https://fishsciences.isolvedhire.com/jobs/

Review of applications will begin on June 16, 2025 , and will continue on a rolling basis until the position is filled.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Executive Support (Approx. 40%)

• Provide high-level administrative support to the President ensuring smooth daily operations
• Manage scheduling, calendar coordination, and travel logistics for the President and organizational leaders, including prioritizing meetings, booking travel, arranging itineraries, and organizing Microsoft Teams calls
• Draft and prepare internal and external communications, meeting agendas, reports, and presentation materials; support board communications and special projects as needed

Office & Facilities Management (Approx. 40%)

• Oversee general office operations, including ordering supplies and maintaining inventory
• Coordinate maintenance for facilities, vehicles, equipment, and boats
• Handle DMV registrations, travel logs, and vendor coordination
• Represent the West Sacramento office on the Safety Committee and support safety initiatives
• Provide basic on-site IT support in coordination with the IT team (hardware/software setup, troubleshooting)

Administrative & Team Support (Approx. 20%)

• Serve as a point of contact for staff communications and collaborate regularly with administrative colleagues across all locations
• Manage front-office functions such as mail, package distribution, and greeting guests
• Support HR functions including onboarding/offboarding, recruitment logistics, and employee training coordination for West Sacramento
• Assist the Finance team by processing receipts, expense reports, and related documentation
• Maintain organized and accurate physical and digital administrative records.
• Handle confidential information with professionalism and discretion

EDUCATION / MINIMUM QUALIFICATIONS:

• Associate degree required; Bachelor's degree preferred, especially in business administration, communications, or a related field
• Minimum of 2 years of experience in administrative support, office coordination, or a similar role
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities effectively
• Excellent verbal and written communication skills, including experience drafting emails, memos, and reports
• Comfortable working independently and exercising sound judgment when handling sensitive or confidential information
• Basic familiarity with HR processes (onboarding/offboarding, trainings) and IT troubleshooting (equipment setup, password resets, etc.) is a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with digital filing systems, expense software, or HR platforms is helpful
• Willingness to contribute to a collaborative, mission-driven team environment

COMPENSATION:

• Salary: $65,000 - $75,000 (Dependent on experience)
• Benefits: CFS is committed to supporting our employees with a competitive benefits package, including:
  • 100% employer-paid medical, dental, and vision coverage for employees, with additional buy-up options.
  • L ife insurance and long-term disability coverage
  • FSA or HSA through medical plan options
  • Generous paid time off (PTO) policies and company holidays
  • Employee Assistant Program (EAP) access
  • Company 401(k)-retirement plan with a 3% company match and full vesting after one year of service, including access to personalized financial advising
• ESOP: CFS is proud to be 100% employee owned . Our ESOP is a qualified defined contribution plan with a target contribution of 5%. Eligibility begins after one year of service, with entry dates on January 1 or July 1.

ABOUT CRAMER FISH SCIENCES: We are a fisheries research consulting firm serving throughout the Pacific States and Idaho. We are a growing, employee-owned company whose mission is to rigorously apply the scientific method to afford our clients innovative, scientifically robust solutions to address a variety of fisheries and environmental challenges. Our team achieves this through effective and unbiased data collection, insightful analysis and interpretation, and clear communications and publication of results in scientific journals.

Cramer Fish Sciences is an Affirmative Action/Equal Opportunity Employer. We welcome and consider all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.